Financial Operations Specialist
2 weeks ago
Job Overview
The Financial Operations Specialist will be responsible for managing all aspects of cash management, including accepting payments, depositing funds, disbursing company funds, and monitoring premium receivables.
Main Responsibilities
- Handle receipts and deposits of collections in accordance with the Accounting Manual and finance department instructions, which includes:
- Issuance and safekeeping of official receipts and provisional receipts, as well as accountable forms assigned to the branch office.
- Deposit all collections – money, checks, and drafts received by the office.
- Track all premium receivables of the branch and ensure collection within the approved credit term.
- Safekeep postdated checks and receipt and deposit them on their due dates.
- Disburse company funds according to the Finance and Accounting Manual and procedures, which includes:
- Preparation of petty cash vouchers, commission vouchers, disbursement and check vouchers, and schedule of replenishment.
- Proper fund management to ensure that all checks released are funded and on time.
- Maintain all accounting records, files, and forms, including preparation of accounting reports for submission to finance, which includes:
- Cash position and daily collection reports.
- Schedule of bounced checks.
- Weekly schedule of reserved official receipts and provisional receipts issued.
- Analysis of branch premium receivables.
- Preparation of statement of account on premiums receivable.
- Inventory of accountable forms and fixed assets.
- Conduct daily cash count to ensure cash and checks on hand are intact.
- Monitor and report all deposit activity and report any discrepancies noted to the branch manager and accounting department for review and reconciliation.
- Act as custodian of all company properties.
- Maintain cleanliness and orderliness of the office and implement strict office decorum.
- Sign policies and endorsements in the absence of the branch manager according to authority given by head office.
- Perform other duties assigned by the immediate superior.
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