Digital Support Specialist

1 week ago

Pasig, National Capital Region, Philippines beBeeOPERATIONS Full time ₱2,500,000 - ₱4,500,000
Operations Team Member

We are a talent & recruitment consultancy specialising in and hiring for AdTech, MarTech, Digital Agency, Tech & ECommerce clients across APAC. We work with amazing global established and hyper-growth digital businesses looking for exceptional talent.

This is an opportunity to play a pivotal role behind a CEO leading one of the most dynamic areas of the media industry. The Operations Specialist will gain exposure to high-profile projects, partners, and industry events while working at the centre of a fast-paced environment.

The successful candidate will be responsible for managing day-to-day operations and project timelines, supporting events, partnerships, and communications. They will also be expected to maintain CRMs (e.g., Monday.com, HubSpot, Salesforce) with accuracy, compile and manage guest lists, RSVPs, and event reminders, handle member and partner onboarding, communications, and database updates, and coordinate internal and external meetings.

This is an exciting opportunity to work in a dynamic and innovative company that champions the interests of independent media agencies across Australia. If you thrive on bringing order to chaos, building strong relationships, and enabling leaders to succeed, this role offers both challenge and reward.

Key Responsibilities:

  • Manage inboxes with smart triage and clear communication.
  • Own calendar scheduling and coordinate internal and external meetings.
  • Book travel and accommodation with foresight and efficiency.
  • Take accurate meeting minutes and ensure follow-through on action points.
  • Maintain CRMs with accuracy.
  • Organise and maintain shared drives and filing systems.
  • Compile and manage guest lists, RSVPs, and event reminders.
  • Support with post-event surveys, reporting, and webinar content organisation.
  • Handle member and partner onboarding, communications, and database updates.
  • Manage general queries with professionalism and track RSVPs for activations.
  • Compile year-end partner performance reports and presentation materials.
  • Build and manage project trackers, timelines, and checklists.
  • Coordinate with stakeholders to gather inputs and updates across projects.

Requirements:

  • 3-5 years of proven experience as an Operations Specialist, Chief of Staff, or Executive Assistant at mid–senior level.
  • Strong organisational and project management skills.
  • Proficiency with productivity tools (Google Workspace, MS Office, Slack, Zoom).
  • Excellent reporting and presentation-building skills.
  • Familiarity with advertising, media, or tech industries is a bonus.
  • Meticulous attention to detail and ability to anticipate needs.
  • Strong communication skills, both written and verbal.
  • Discretion in handling sensitive information.
  • Ability to prioritise, stay resourceful, and perform under pressure.
  • Relationship-driven, collaborative, and solutions-focused approach.

Benefits:

  • Flexible work arrangements, including remote work options.
  • Opportunities for professional development and growth.
  • A supportive and collaborative team environment.

Why Choose Us?

This is an exciting opportunity to join a dynamic and innovative company that champions the interests of independent media agencies across Australia. We offer a supportive and collaborative team environment, flexible work arrangements, and opportunities for professional development and growth.

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