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Contract Administration Specialist

3 weeks ago

Davao City, Davao, Philippines SharePro, Inc. (A Filinvest Company) Full time

About the Role

The Contract Administration Specialist will play a crucial role in ensuring that all contracts are managed effectively and efficiently. The successful candidate will have excellent communication skills and be able to work well under pressure.

Duties and Responsibilities

  1. Review Matrix of Responsibilities per Package and ensure no scope gap.
  2. Attain calendar of bids and awards of the different projects to ensure timely start of construction.
  3. Ensure that all bid packages are bidded out based on master schedule ensuring complete documents are obtained on-time from various departments.
  4. Check and review the consistency of bid packaging from CM versus standard bid packaging from PCDC.
  5. Delegate projects and works to staff quantity surveyors and supervision.
  6. Supervise pre-bid meetings conducted by contract engineer/contracts admin lead.
  7. Attend site inspections.
  8. Assist in the preparation of control estimates as needed per bid package (in close coordination with PCM).
  9. Review/check the consistency of the prepared control estimates with the issued bid documents/bid bulletin.
  10. Supervise the preparation of bid documents for bidding (Invitation to Bid, Bid Annexes, Queries, Bid Bulletins).
  11. Obtain complete bid proposals from bidders in conformity to issued bid bulletins and queries responses.
  12. Implement strict compliance of submission of technical & financial bids of contractors.
  13. Tabulate and evaluate bids (post bid clarification meetings).
  14. Review and evaluate prepared bid tabulation of staff quantity surveyors.
  15. Supervise the preparation of presentation materials for BAC presentation.
  16. Supervise the preparation of complete contract documentation starting off with the Letter of Award (LOA), all in accordance with the processes and standard procedures in place.