Accounts Payable Coordinator
4 days ago
About the Role:
We are seeking an experienced Accounts Payable & Payment Posting Specialist to join our team at Sourcefit DR. As a key member of our financial operations, you will be responsible for managing vendor relationships, processing invoices, and ensuring accurate payment postings in NetSuite.
Key Responsibilities:
- Vendor Management:
- Create, edit, and verify vendor records in NetSuite.
- Review vendor packets to confirm necessary documentation, then add new vendors to the system.
- Vendor Bill and Invoice Handling:
- Import and process vendor invoices and bills in NetSuite.
- Ensure all bills are recorded accurately and matched with the correct vendor accounts.
- Payment Posting and Reconciliation:
- Schedule and process vendor payments, verifying that amounts, due dates, and account allocations are correct.
- Reconcile system records with vendor records to confirm that payments are accurately reflected in NetSuite.
- AP Reporting:
- Generate timely AP reports, summarizing outstanding payables, recent payments, and any discrepancies.
- Present summaries to management as needed and proactively follow up on any issues.
- Collaboration and Communication:
- Coordinate with internal departments (e.g., finance, procurement) to resolve invoice or vendor-related discrepancies.
- Address vendor inquiries concerning payments or billing issues in a professional and timely manner.
Requirements:
- Experience: Proven background in Accounts Payable and Payment Posting; familiarity with NetSuite or similar ERP systems is preferred.
- Technical Proficiency: Comfortable using Microsoft Excel for data organization and reporting and Microsoft Outlook and Teams for team communication.
- Organizational Skills: Ability to handle multiple invoices, manage time-sensitive payments, and keep track of various vendor details.
- Detail-Oriented: Strong focus on accuracy when importing invoices, recording data, and reconciling payments.
- Team Player: Willingness to collaborate with internal teams and external vendors to solve issues or clarify invoice details.
- Communication Skills: Capable of exchanging information clearly via email or phone, ensuring smooth coordination with vendors and colleagues.
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