Dynamic Project Manager

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeProject Full time ₱3,510,339 - ₱6,070,597
Senior Project Coordinator Job DescriptionSought after are highly organized and detail-oriented professionals with a passion for administration to take on the role of Senior Project Coordinator in our dynamic team. As a key player in our commercial office furniture projects, you will be instrumental in ensuring seamless coordination between designers, clients, vendors, and internal teams.Key Responsibilities:
  • Quotation & Procurement
    • Commercial Furniture Focus: Solicit quotes from top U.S. office furniture brands and dealers for systems, seating, case goods, and FF&E. Ensure accurate documentation of pricing and assist in preparing cost summaries and client proposals.
    • Build Strong Relationships: Develop rapport with vendor representatives to ensure timely product information and accurate pricing.
  • Project Documentation & Admin: Maintain organized project files, including contracts, POs, specs, invoices, approvals, and change orders. Create and manage project timelines, meeting minutes, and key communications to keep stakeholders aligned.
  • Material Takeoffs & Procurement Support: Assist designers with accurate takeoffs from drawings, verifying specifications and quantities to minimize waste and procurement errors.
  • Vendor, Client & Internal Coordination: Act as a liaison for product availability, lead times, and deliveries, especially for time-sensitive items. Coordinate across clients, account managers, and internal teams to align expectations, resolve issues, and keep projects on track.
  • Logistics & Project Execution: Support scheduling and coordination of installations, deliveries, and site visits. Identify potential delays early and communicate with stakeholders to ensure smooth execution.
Required Skills and Qualifications:
  • Bachelor's degree in Interior Design, Architecture, or related field.
  • At least 5+ years of experience in project support, administrative, or coordination roles within commercial interior design firms or office furniture dealerships.
  • Strong familiarity with notable US commercial office furniture manufacturers and their product lines is highly desired.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced Excel skills for data management, and familiarity with project management software (e.g., Asana, Trello, Monday.com).
  • Strong mathematical skills for accurate measurements, quantities, and basic budgeting.
  • Exceptional organizational skills and attention to detail in document management.
  • Excellent verbal and written communication skills for interacting with diverse stakeholders.
  • Proactive problem-solving aptitude and ability to anticipate needs.
  • Ability to manage multiple tasks concurrently, prioritize effectively, and meet deadlines in a fast-paced environment.
  • Familiarity with CAD software and willingness to learn CET for effective collaboration with designers.
Benefits:

This role offers flexibility and work-life balance with a global exposure in commercial design. You'll be part of a collaborative growth environment where your contributions are valued, fostering continuous learning and professional development within the interior design industry.

About This Role:

This position involves working closely with designers, clients, and vendors to ensure accuracy, efficiency, and timely delivery across all project phases. Your meticulous work will directly shape real-world spaces and provide valuable exposure to global standards and leading manufacturers.

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