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Administrative Support Specialist

1 week ago

Manila, National Capital Region, Philippines Virtual Rockstar Careers Full time

At Virtual Rockstar Careers, we're seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Executive Assistant, you will play a crucial role in supporting the business's operational and strategic goals.

About Our Team:

We are a dynamic and supportive team environment that emphasizes collaboration, education, and results-driven solutions. Our mission is to empower dental professionals and practices by providing tailored consulting services that enhance operations, improve patient care, and boost productivity.

Key Responsibilities:
  1. Administrative Support: Drafting emails, creating schedules, preparing reports, and handling other repetitive administrative tasks to free up time for high-priority projects.
  2. Strategic Assistance: Assisting with brainstorming sessions, refining presentations, and preparing content for client pitches and workshops to support business development.
  3. Time Management & Project Coordination: Act as a virtual project manager to track business goals (e.g., onboarding consultants, closing client contracts), ensuring deadlines are met and that the team stays on track.
  4. Calendar & Email Management: Manage and schedule appointments, meetings, and events, ensuring that all deadlines and commitments are well-organized and met.
  5. Research & Information Gathering: Conduct research and gather necessary information to support the firm's operations and client needs.
  6. Document Management & SOP Creation: Prepare and handle documents, create Standard Operating Procedures, and assist in developing training tools for new processes.
  7. Personal and Family Support: Manage personal and family appointments for the owner, ensuring a healthy work-life balance.
  8. Event Planning & Organization: Organize company events, meetings, and client gatherings.
Requirements:
  1. Experience as an Executive Assistant, Virtual Assistant, or similar role.
  2. Strong organizational and time-management skills.
  3. Proficient with Microsoft 365 suite (Outlook, PowerPoint, Word, Excel) and Zoom.
  4. Excellent communication skills (both written and verbal).
  5. Strong attention to detail and ability to prioritize tasks.
  6. Proactive, self-driven, and able to work independently with minimal supervision.
  7. A genuine interest in the dental industry is a plus.