PERMANENT_ADMINISTRATIVE AIDE VI

PLACE OF ASSIGNMENT:DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW:DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN ACOMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB

We wish to inform you that the Department of Social Welfare and Development Central Office has a one (1) vacant permanent position with details as follows:

Office: Office of the Assistant Secretary for National HouseholdTargeting System and Pantawid Pamilyang Pilipino Program

ADMINISTRATIVE AIDE VI (CLERK III)

Item Number

:

OSEC-DSWDB-ADA6-104-2004

Compensation

:

SG 6 (Php 17,553.00)

Place of Assignment

:

Office of the Assistant Secretary for National Household Targeting

System and Pantawid Pamilyang Pilipino Program

Education

:

Completion of two (2) years studies in College

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service Sub-Professional/First (1st) Level Eligibility

Education

:

Completion of two (2) years studies in College

Training

:

At least one (1) hour of relevant training

Experience

:

At least one (1) year relevant work experience

Eligibility

:

Career Service Sub-Professional/First (1st) Level Eligibility

JOB DESCRIPTION

Ensures proper monitoring and tracking of Records Unit's incoming and outgoing documents maintains and updates the tracking and safekeeping of OAS - NHTS and 4Ps.

Functions and Responsibilities:

1.Review, receive, and update incoming documents in the Enhanced Document Transaction Management System (EDTMS)

2.Encode, scan and route outgoing documents in EDTMS

3.Generate reports and retrieve data from the EDTMS

4.Act as Permanent General Services Officer

5.Act as support staff at Secretariat Work and

6.Performs other ad hoc tasks as may be assigned by the supervisor/Assistant Secretary.

Job Outputs:

1.Incoming and Outgoing monitoring of Records Unit

2.Scanned copies

Applicants should be guided by the following Criteria for Evaluation:

.Education (E)25%

.Training (T)10%

.Experience (E)25%

.Written Examination

Initial Qualifying Test10%

Special Exam15%

.Interview10%

.IPCR or any related Performance Review5%

Total100%

Initial Shortlisting:

Obtain 75% or 45 points of the maximum total score of Education, Training

and Experience (ETE)

Final Shortlisting:

Top five (5) or less highest rating but overall rating should not be less than 80%

Qualified applicants should apply online at on or before March 16, 2024:

Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format(PDF) through this link .

1.Application Letter stating the desiredposition,item number/code, salary gradeandoffice/bureau/service/unitaddressed to Director Jennifer M. Rizo, Director IV of Human ResourceManagement and Development Service

2.Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with recent passport size picture and thumbmarkand Work Experience Sheet. You may download these forms thru

3.Authenticated or Photocopy of Certificate of Grades for Master's Degree earned units, if applicable

4.Authenticated or Photocopy of Transcript of Record and/or Diploma

5.Certificate/s of relevant trainings and seminars attended, if applicable

6.Certificate/s of Employment (COE)

Note:For internal applicants except Contract of Service (COS) workers, COE is no longer required.

For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.

7.Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance

8.Authenticated copy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license and

9.Performance Rating in the last rating period or its equivalent, if applicable.

Note:For internal (including COS workers) and external applicants from public sectors, latest and duly approved Individual Performance Contract Rating (IPCR) is required.

For external applicants from private sectors, Certificate of Performance Rating from the latest employer is required. You may access the form through this link

Note:All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Files should be in a PDF andmust not becompressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

..HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link. .

For strict compliance.

Pursuant to the Rule III Sec.7.b of the Civil Service Commission (CSC) Memorandum Circular No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (HRMO) or his/her authorized official in the agency, any officer authorized to administer oaths or a notary public.