Assistant Document Controller Open to Fresh Graduates Engineering and IT
3 weeks ago
• Perform assigned document control tasks in order to maintain
up-to-date and correct contents in the management system
(e.g., SIRIUS, CoW, ProArc, etc.)
• Conduct a thorough assessment of requests (e.g., revision
request, Control of Work proposal, etc.) through systems
investigation, validation, and analysis to ensure an accurate,
SOP-compliant process workflow
• Communicate effectively with stakeholders such as validating
information and sending clarifications to ensure that
instructions are complete, and tasks will be handled accurately
• Create precise drafts of approved revision requests (e.g.,
reference documents, process flow, organisational charts, job
descriptions, work condition, tasks, hazards, controls, etc.) to
ensure a clear audit trail
• Proofread and edit contents for inaccuracies, inconsistences,
misspelled words, incorrect grammar, and non-compliance to
formatting parameters
• Implement approved requests and/or major updates on
management system content
• Recommend solutions and provide support to basic concerns
about the management system to offshore and onshore endusers
• Coordinate with different parties to contribute to risk
assessment, investigation, and root cause analysis
• Manage deliverables efficiently and without delay, with regular
assistance and supervision required.
Support/Enabling Process:
• Perform assigned support process operator responsibilities
(e.g., processing of class approval, translation requests,
hardcopy requests, Control of Work Proposal, etc.) as per
stakeholders' agreement
• Fulfill document retrieval requests as and when requested by
onshore and offshore stakeholders
• Perform daily email handling of concerns and queries coursed
through personal and/or team shared mailbox, as assigned
• Contribute to projects through risk assessment, planning,
execution, and lessons learned participation, where involved
• Contribute to continuous improvement of processes by
identifying areas of opportunities as well as participating in
improvement initiatives where we create value for the customers.
• Participate in the implementation of management system
content in new IT applications and support the IT department
with system upgrades
• Participate in trainings and best-practice sharing, as needed
• Facilitate meetings internally and as needed
• Assist in other tasks within skill set as requested by business.
Competency Must Have:
Education
• Graduate of any bachelor's degree.
Technical Skills
• Proficiency in MS office applications: Word, Excel, PowerPoint
• Proficiency in Adobe applications: Acrobat
• Know-how in business communication platforms: MS Teams,
MS Outlook.
Soft Skills
• Proficiency in English, both written and spoken
• Detail-oriented, meticulous, and careful
• Customer orientation and good interpersonal skills
• Quick and flexible to learn especially new IT applications
• Ability to apply critical thinking in processing tasks and
resolving stakeholder concerns
• Ability to adopt and embody Noble's core values
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