Facilities & Maintenance Dept. Engineer

Job Summary:
The Facilities and Maintenance Department Engineer is responsible for ensuring the efficient operation, maintenance, and safety of all the company's facilities and equipment. This role includes overseeing routine and preventive maintenance, managing facility systems (e.g., HVAC, electrical, plumbing), and coordinating repairs and upgrades to keep operations running smoothly. The Facilities and Maintenance Engineer also ensures compliance with health, safety, and environmental regulations, contributing to a safe, clean, and functional work environment.

Key Responsibilities:
1. Facilities Management
Facility upkeep: Oversee the daily operation, maintenance, and repair of facilities, including building systems (HVAC, lighting, plumbing, etc.), safety systems, and office equipment.
Ensure operational efficiency: Monitor the performance of facility systems and equipment to ensure they are functioning efficiently and effectively.
Maintenance schedules: Develop and manage a preventive maintenance schedule for all critical equipment and facility systems to reduce downtime and avoid unnecessary repairs.
Facility audits: Conduct regular inspections of facilities to identify areas requiring maintenance, repair, or improvement.

2. Equipment Maintenance & Repairs
Routine maintenance: Perform or oversee the routine maintenance and servicing of equipment, machinery, and building systems to prevent breakdowns and extend the lifespan of assets.
Troubleshoot issues: Identify and troubleshoot facility-related problems, such as electrical faults, HVAC issues, and plumbing problems, and address them in a timely manner.
Manage repairs: Coordinate and oversee the repair of broken equipment or systems, ensuring minimal disruption to operations.
Vendor management: Liaise with external vendors and contractors for specialized repairs and maintenance work when needed, ensuring quality and timely completion of work.

3. Health, Safety & Compliance
Ensure compliance: Ensure that the facilities are compliant with local health, safety, and environmental regulations, including those set by the Department of Labor and Employment (DOLE), the Occupational Safety and Health Administration (OSHA), and other relevant authorities.
Safety protocols: Develop and enforce safety standards, practices, and procedures for maintenance operations to ensure a safe working environment.
Emergency preparedness: Ensure that emergency systems, such as fire alarms, sprinklers, and emergency lighting, are fully operational and regularly tested.
Training and awareness: Conduct safety training for employees and maintenance staff to ensure they are aware of the best practices for handling equipment, chemicals, and other hazardous materials.

4. Budget and Inventory Management
Budget management: Assist in preparing the budget for the facilities and maintenance department, ensuring the effective allocation of resources for operations and repairs.
Cost control: Monitor and control costs related to maintenance activities, including parts, labor, and vendor services, and ensure that expenses are within the allocated budget.
Inventory management: Manage the inventory of spare parts, tools, and maintenance supplies, ensuring that necessary materials are always available and stored properly.

5. Project Management and Upgrades
Facility improvements: Lead or assist in facility improvement projects, including renovations, upgrades, or the installation of new equipment or systems.
Coordinate projects: Coordinate with contractors, suppliers, and other stakeholders for the timely and efficient execution of facility projects, ensuring that they meet safety, quality, and budgetary standards.
Energy efficiency: Implement energy-saving initiatives and technologies to improve energy efficiency in the facility and reduce operating costs.

6. Documentation and Reporting
Maintenance logs: Maintain accurate records of all maintenance activities, including preventive maintenance schedules, repairs, and equipment inspections.
Report preparation: Prepare and submit regular reports on the status of facility operations, maintenance work, repairs, and any identified issues to the Facilities or Maintenance Manager.
Regulatory reports: Ensure that all necessary compliance documentation, including inspection records, safety reports, and maintenance logs, are up to date and submitted to the relevant authorities as required.

7. Collaboration and Team Leadership
Manage a team: Supervise and lead the facilities and maintenance team, including technicians and contractors, to ensure that tasks are completed effectively and on schedule.
Team development: Provide ongoing training and development opportunities for the maintenance team to improve their skills and knowledge.
Collaborate with departments: Work closely with other departments (e.g., operations, production, IT) to understand their facilities-related needs and ensure that their requirements are met.

Qualifications:
Education:
Bachelor’s degree in Mechanical Engineering, Electrical Engineering, Civil Engineering, or any related field.
Professional license (e.g., Registered Mechanical Engineer, Electrical Engineer) is an advantage.
Experience:
At least 3-5 years of experience in facilities management or maintenance engineering, preferably in manufacturing, industrial, or large commercial settings.
Experience in managing teams and coordinating multiple maintenance activities.
Experience in the use and maintenance of various facility systems (HVAC, plumbing, electrical, etc.).

Skills & Abilities:
Strong knowledge of building systems, equipment maintenance, and preventive maintenance techniques.
Familiarity with local health, safety, and environmental regulations.
Proficiency in using computer systems and software for maintenance tracking, reporting, and inventory management (e.g., CMMS software, Microsoft Office).
Excellent problem-solving and troubleshooting skills.
Strong organizational and project management skills, with the ability to prioritize tasks and manage time effectively.
Strong leadership, interpersonal, and communication skills to manage teams and collaborate with other departments.