Accounts Payable Specialist

4 months ago

Quezon City, Philippines Comrise Global Solutions Full time

Duty 1: Invoice/Expense Processing

Enters approved expense claims / good invoices submitted to the database in Accounting System
Performs data validation/ verification to achieve SOP on data consistency
Validates and checks purchase order requirements for correctness and applicability (2-way, 3-way, 4-way match)
Validate approval, completeness and correctness of invoice details and encodes into system
Analyze and provides input for exception items during invoice matching
Matches off aged unvouchered purchase orders as instructed by the counterparts
Implement the non standard corrective actions ( analyze and correct specific resolved line item, apply credit note or debit note approved, etc. ) based on the resolution provided on invoice processing of Escalated/ Resolved aged items
Perform AIM -Automatic Invoice Matching Process
Analyzes gathered information & data using descriptive analytics (basic mathematics & comparative analysis)- Download exception reports for AIMS Success Rate Report and Manual Interface Issue.
Analyzes gathered information & data using diagnostic analytics (root cause analysis, gap analysis) - Creates Failure Analysis reports (Watchout List)
Duty 2: Issue/Exception Items Resolution

Researches, investigates and gather information to clear disputed invoices
Creates follow up chasers to convince and influence Buyers, BU Approvers per Delegation of Authority, Site Finance, Suppliers, CVDH to accept and approve variances analyzed; issue credit note or debit note to correct the discrepancies.(Validates developed system/tool
Analyzes and evaluates progress of measures and provides recommendations.
Communicates issues/concerns regarding disputes encountered by compiling all pertinent details in Share Point - With Issues Control Sheet
Reviews and analyzes requirements and approvals needed. Provides recommendations
Provides Internal Control Inputs and progress of items highlighted/raised
Performs SOA Reconciliations
Reviews and analyzes dispute requirements/change request and seeks clarification as needed
Formulates alternative solutions on issues encountered
Secures commitment on critical deliverables from different stakeholders such as buyer, vendor, site finance heads and approver for issuance of credit/debit note to offset, approval of variance to pay, etc.
Duty 3: Reports, Reconciliation and Month end Closing activities

Analyze sources of discrepancies and resolves Quick Invoices rejected invoices . Resolve aged items of other AP reports
EMR Quick Invoice Validation Program JFI
Payables Interface
Invoice Validation
Payables Accounting Process
On-hold Report
Unvouchered Report
Prepares Accounts Payable Reports (AP Open Items, etc) and send to counterparts
Troubleshoot and fix minor problems related to hold issues with the system. Such as --- minor issues, typo errors, simple coding errors
Troubleshoots and fixes major problems related to hold issues with the system. (Logical, system, database errors and changes)
Clears the dashboard, analyzes and resolves differences between subledger and ledger
Reconciles SOA items, requests copies of missing invoices, settles reconciling items recommend appropriate entries to post
Resolves intercompany imbalances, prepare and propose journal adjustments to fix.
Duty 4: Release of Hold items/Resolve Invoice with Issue

Analyze and recommend ways to reduce errors
Decides and approves whether an exception item can be released.
Provides Internal Control Inputs and reviews the progress of items highlighted/raised
Performs risk analysis; Implements approved recommendation on risk analysis results
Troubleshoot and fix minor problems related to hold issues with the system. Such as --- minor issues, typo errors, simple coding errors
Troubleshoots and fixes major problems related to hold issues with the system. (Logical, system, database errors and changes)
Clears dashboard (on hold part)
Coordinates issues with 3rd party vendors and back to buyer
Coordinate with buyers/vendors to educate proper handling of disputes identified.
Coordinate with experts and top management for confirmation and support to their team on the proper handling of disputes identified.
Analyze sources of discrepancies and resolves
Duty 5: Team Support and Development

Provides work direction and guidance to the assigned processor.
Assist the Team Lead

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