Accounting Associate

4 weeks ago

Makati City, National Capital Region, Philippines Panoptik Global Full time
Location: Makati City

Recording of Revenue, Accounts Receivable and Other Transactions
(Global)
 Facilitate and analyze revenue accrual and accounts receivable (AR)
setup for:
 submitted payment request and invoice to the donors
 projects with funding agreement due upon signature
 amounts due on PCA (Project Clearing Account) projects
based on quarterly PDR (Project Delivery Report) upload
 Member States' assessed contributions
 Facilitate and analyze revenue accrual for received funds for:
 projects under US Government Payment Management System
(PMS-drawdowns)
 projects with no issued payment request or invoice
 partial receipts of accrued revenue
 Monitor timely recording, clearing and coordination of Down Payment
from Customers. Coordinate or follow-up with Offices , Treasury,
Project ID and PIU (Project Information Unit) on the project code or
relevant issues noted on a timely basis.
 Facilitate and analyze request on following; and record adjustment
appropriately:
 return of excess funds and interest
 project fund transfers
 adjustment to receivables
 general ledger adjustment for foreign currency differences and
bank charges
 other bookings for sale of publication and project opening
balance

 Facilitate and analyze request on in-kind contributions
 ensure completeness of supporting documents
 verify the details of request with the relevant supporting
documents
 ensure timely and accurate recording
 respond to queries on in-kind contributions
 monitor postings in in-kind WBS and coordinate adjustments
on incorrect postings

 Facilitate and analyze Levy transactions processing
 ensure completeness of supporting documents
 verify the details with the signed agreements and other
supporting documents
 ensure accurate and timely recording of levy transactions

 monitor the collections as basis of setting up accounts payable
for UN Trustfund on a quarterly basis

 Respond to queries and investigate issues raised by Offices, HQ and
other departments/units including but not limited to:
 revenue policies and procedures
 accounts receivable and revenue balances
 revenue entries
 Maintain a secure and organized filing system for all entries.

 Employ internal controls relating to propriety of revenue, receivables
and other related accounts. Recommend/adopt improvements as
needed.
 Manage and monitor the Revenue mailbox and FinCoorP CAS-
Revenue tickets for payment request / invoice issued to donors,
incoming funds, and other requests from HQ and Offices worldwide

Monitoring of Accounts Receivable
 Generate monthly AR aging report and prepare AR follow-up
monitoring sheet.
 Coordinate and follow up with Project Managers and Finance
contacts on long outstanding AR and update status in the
monitoring sheet.
 Investigate any high risks receivables relating to deficit and
ineligible costs and coordinate with Finance and Accounting
Division (FAD).
 Monitor and clear all the customer accounts on a timely basis.

Preparation of Schedules for the Financial Management Report (FMR)
and Other Reports (Global)
 Draft Quarterly FMR Schedule 5 –Unidentified Deposits in
Customer downpayments
 Prepare Customer downpayments monitoring report monthly and
as requested during year-end closing
 Assist in FMR and other reports preparation
Others
 Support during audits (internal and external) on preparation of
schedules and help resolve queries on revenue and accounts
receivable areas.

 Prepare the business specifications/requirements; and perform
testing procedures during development stage for automation of
financial reports and procedures in view of streamlining the
business process related to revenue and accounts receivables.
 Making recommendations to FAD, Regional Accounting Support
and / or Regional and Country Offices on both procedural and
policy improvements and efficiencies in accounting and finance
area with a view of strengthening internal controls to protect the
Organization's assets and reduce the risk of fraud and
mismanagement.
 Provide accounting support to Pension Administration team with the
monthly upload of UNJSPF accounts
 Assist in review and reconciliation for UNJSPF Year-end audit
 Conduct mid-month and month-end bank reconciliations of HQ
bank accounts to ensure that bank ledger balance agrees with bank
balances. Coordinate reconciling items to Manila and Geneva
Treasury and ensures validity of deposit in transits and outstanding
disbursements reported for the month.
 Perform other accounting functions as may be required.

 University degree in Finance, Accounting or a related field from an
accredited academic institution, with three years of relevant professional
experience in Accounting or Finance; or
 Certified Public Accountant (CPA) or equivalent is an advantage.

Experience
 Experience in the field of Finance and Accounting

SKILLS

 Sound knowledge of accounting system and/or SAP plus generally
accepted accounting principles and internal controls;
 Computer literacy including proficiency in MS Office applications;
 Good analytical and problem-solving skills;
 Experience in audit an advantage.

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