Admin Officer

3 weeks ago

Quezon City, Philippines OrroHomePh Full time

Position: Administrative Officer (QC Office)

Job Description:
- The Administrative Officer will provide essential administrative and clerical support to ensure the efficient operation of the QC office. This role includes supporting managers and employees, handling day-to-day office requirements, and ensuring smooth coordination across various administrative functions.

Key Responsibilities:
- Office Management: Maintain the office environment, order supplies, organize office space, and ensure equipment is functioning properly.
- Inventory and manage fixed assets, such as computers, CPUs, keyboards, and other equipment.
- Communications: Handle parcel pick-up and delivery
- Coordinate with the warehouse and manage group chat/email communications.
- Distribute correspondence to relevant staff members.
- Scheduling & Coordination: Schedule meetings and make necessary arrangements for office-related matters.
- Assist in organizing company events, meetings, and conferences.
- Documentation & Record Keeping: Prepare and edit documents, reports, and presentations. Maintain filing systems, both electronic and physical.
- Keep records of financial transactions, office expenditures, and employee attendance.
- Data Entry & Onboarding: Accurately input attendance and other data into spreadsheets.
Conduct data entry and orientation for new hire employees using the biometric system.
- Customer Service: Greet visitors, handle inquiries, and provide necessary information.
- Project Assistance: Support special projects as assigned by management, ensuring timely and accurate completion.

Other Duties:
- Set up and troubleshoot basic computer systems for new employees.
- Manage utility staff and assist in expense orientation for new Field Sales Agents.
- Handle tasks such as buying food for meetings when required.

Qualifications:
- High school diploma or equivalent. An associate's or bachelor's degree in a relevant field is a plus.
- 1 year of experience in an administrative or office support role.

Skills:
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Written and verbal communication skills.
- Excellent organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Customer service orientation.
- Basic knowledge of office equipment, such as printers and copiers.

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