Accounting Assistant
1 month ago
- Track Original Receipts (ORs) and Equipment Inspection Reports (EIRs) from various shipping lines. Summarize findings and follow up on status reports from the RTD and Import Departments.
- Record all paid ORs in the I-LOG system and update the consolidated monitoring file accordingly.
- Conduct daily matching and reconciliation of EIRs and ORs to prepare Container Deposit Refund Letters for all KWE Bills of Lading (BLs).
- Prepare Authorization Letters for non-direct BLs, coordinating with Customer Service (CS) and Account Executives (AEs) for consignee authorization, as well as the Import Department for other forwarders’ authorization.
- Ensure all letters are completed with the correct supporting documents and attachments, ready for dispatch to shipping lines, and update their status in the I-LOG system.
- Collate and summarize all received letters of refund for status updates in the monitoring system.
- Schedule and monitor container refunds for collection by messengers/collectors
- Maintain up-to-date information and status of EIRs and ORs for each shipping line.
- Keep updated records of dispatched Container Refund Letters.
- Review and verify the status of pending container refunds, reporting findings to the Senior Assistant for further assistance and action.
- Update the I-LOG system with information regarding refunded letters, ORs from Operations, and dispatched letters to shipping lines.
- Ensure detailed and up-to-date status updates for each Container Deposit in the consolidated monitoring file.
- Provide weekly updates on the status of each Container Deposit, including received OR/EIRs, dispatched authorization/refund letters, collections, and pending issues such as held deposits due to damage, demurrage, and other concerns.
- Perform other tasks and generate reports as assigned by the Immediate Supervisor.
- Bachelor's degree in accounting
- Proven experience as an Accounting Clerk or in a similar role is desirable.
- Familiarity with basic accounting principles and procedures.
- Proficiency in accounting software (e.g., QuickBooks, Sage, or similar).
- Strong knowledge of Microsoft Office Suite, particularly Excel (including formulas and pivot tables).
- Excellent attention to detail and accuracy in data entry.
- Strong organizational and time management skills.
- Effective verbal and written communication skills.
About TOPSERVE SERVICE SOLUTIONS INC:
With a credible track record of 25 years in the business, providing service and support to different industries such as in the AVIATION, LOGISTICS, TELECOMMUNICATION, RETAIL, MARKETING, ADMINISTRATIVE, BANKING AND FINANCE, PHARMACEUTICAL, FOOD & HOSPITALITY, HEALTHCARE, GENERAL & MAINTENANCE as well as in MANUFACTURING, PRODUCTION, IT and TEACHING Industry. It is also worth mentioning that we have offices nationwide: GMA & Rosario Cavite, Sta. Rosa Laguna, Batangas and Naga (South Luzon), Pampanga, Clark, Subic, and Pangasinan (North Luzon), Cebu, Bacolod and Iloilo (Visayas) and Davao, Cagayan de Oro and General Santos City (Mindanao).
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