Asset Management Assistant

SMC Integrated Merchandising Services Inc. (SMCIMSI) is the dedicated merchandising arm of San Miguel Corporation (SMC). A wholly owned subsidiary established in March 2019, SMCIMSI provides expert merchandising services across the San Miguel Group. Beyond ensuring product availability anytime, anywhere, our merchandisers serve as brand ambassadors, representing the products they carry with excellence.

With a workforce of over 8,000 merchandisers deployed across major supermarket chains, modern trade, and general trade accounts nationwide, SMCIMSI plays a crucial role in supporting SMC’s diverse business units.

Since 2019, we have managed the merchandising requirements of San Miguel Foods (Protein & Animal Nutrition Business and Prepared & Packaged Foods). In September 2022, we expanded our operations to handle Ginebra San Miguel Inc.'s merchandising in the Visayas region. Plans are underway to extend our coverage to San Miguel Brewery, SMYPC Wine Brothers, and additional areas for Ginebra San Miguel Inc.

Job Overview

The Asset Management Assistant is responsible for supporting the effective management, monitoring, and control of company assets and inventory. The role involves maintaining accurate asset records, preparing reports, coordinating procurement and supplier transactions, and ensuring proper documentation of asset movements and inventory activities. Working closely with internal departments and suppliers, the position helps ensure asset accountability, inventory accuracy, and the timely processing of operational requirements. This role requires strong organizational and analytical skills, attention to detail, and the ability to manage multiple tasks within established deadlines.

Qualifications:

• Graduate of any Bachelor's Degree.
• Experience in Asset Management, Inventory Control, Procurement, or Store Operations is an advantage.
• Proficient in Microsoft Excel and report preparation.
• Strong attention to detail, organizational, and analytical skills.
• Good communication and coordination skills.
• Able to work independently and meet deadlines.

Key Responsibilities:

• Manage and maintain accurate records of company assets, ensuring proper tracking, accountability, and compliance with company policies.
• Prepare, consolidate, and analyze asset and inventory reports to support operational and management requirements.
• Conduct regular inventory monitoring and reconciliation to ensure accuracy, completeness, and proper asset utilization.
• Review and validate purchase requirements, ensuring requests are aligned with operational needs and approved procedures.
• Coordinate the procurement and distribution of materials, ensuring timely delivery and proper documentation of asset movements.
• Liaise with suppliers and internal stakeholders to address procurement-related concerns and support smooth transaction processing.
• Ensure all company assets and materials are properly tagged, labeled, and recorded in the asset management system.
• Process and monitor Purchase Requests (PR) through Ariba On-Demand and follow through until completion.
• Prepare and process Payment Request Memos (PRM) and Charging Request Forms (CRF) for supplier payments and business unit billings.
• Maintain organized and updated asset, inventory, and procurement records for audit and compliance purposes.
• Assist in implementing asset control procedures and recommend improvements to strengthen inventory accuracy and operational efficiency.
• Perform other asset management, inventory control, and administrative duties as assigned.

Key Focus:

• Asset and inventory management accuracy
• Report preparation and data analysis
• Asset tagging, tracking, and documentation compliance
• Inventory monitoring and reconciliation
• Procurement and supplier coordination
• Timely processing of Purchase Requests (PR), Payment Request Memos (PRM), and Charging Request Forms (CRF)
• Cross-functional coordination to support operational requirements
• Maintaining organized records and ensuring asset accountability