Senior Company Accountant – Australian Multi-Entity Group | AU/Remote

Staffstream is hiring a Group Accountant & Financial Controller for an Australian group of businesses based in Victoria. The group spans a healthcare practice, a professional education business, a technology start-up, and related family trusts, run across seven legal entities, with bookkeeping and activity statement support for several of the owners as well.

This is a senior, hands-on role. The group wants a qualified, commercially minded accountant who takes end-to-end ownership of everyday financial operations: accurate transaction processing, payroll, accounts payable, bank and card control, clinician Service Facility Agreement settlements, BAS/IAS preparation, month-end reporting, cash-flow forecasting, and budgeting. The aim is simple. The owners should know that every material transaction is recorded correctly, people and suppliers are paid on time, tax and super deadlines are protected, and cash commitments are visible well in advance. You'd work closely with the owners and the group's external accountants and tax advisers. This role is open to candidates based in the Philippines.

Worth knowing upfront: this is not a pure bookkeeping role, and it is not a strategy-only CFO role. You'll be doing the detailed ledger, reconciliation, payroll, and payment work yourself, and also owning the broader function and turning the numbers into decisions. The external accountants keep responsibility for tax strategy, annual returns, and financial statements. You own the quality of the data, reconciliations, workpapers, reporting, and implementation behind them.

What you will actually do

Finance ownership and Xero integrity

• Own the day-to-day integrity of every Xero file across the group, including charts of accounts, tracking categories, contacts, user permissions, and document storage, so reporting stays consistent and auditable.
• Capture, code, and reconcile invoices, receipts, reimbursements, bank transactions, merchant settlements, and journals to the correct entity, account, tax code, and period.
• Keep each entity's records, bank accounts, and tax treatment strictly separate, and keep inter-entity charges, loans, and balances reconciled so both sides always agree.
• Resolve unmatched or duplicated transactions promptly, and classify receipts correctly rather than assuming every deposit is sales income.
• Maintain schedules for accruals, prepayments, fixed assets, finance arrangements, and related-party balances.

Accounts payable, cards, and cash protection

• Manage accounts payable from invoice receipt through coding, approval, payment preparation, remittance, and reconciliation, including supplier statement reconciliations.
• Prepare payment batches with enough lead time for approval, and independently verify any change of supplier bank details through a known contact method, never on an email alone.
• Maintain a recurring-payment calendar covering rent, loans, insurance, subscriptions, tax, payroll, super, and cards, plus a credit-card register with statement and due dates for every cardholder.
• Reconcile card statements and confirm funding before due dates, escalating any shortfall several business days ahead so the owners can decide rather than pay avoidable interest or penalties.
• Keep daily and weekly visibility of material bank balances and upcoming large outflows, and flag duplicated subscriptions and avoidable fees.

Payroll and employee-related finance

• Prepare and process payroll for the relevant employing entities, covering approved hours, rates, allowances, leave, reimbursements, and deductions.
• Maintain payroll records, leave balances, STP reporting, and superannuation processing, and reconcile payroll liabilities rather than just processing the pay run.
• Investigate payroll queries quickly and correct errors with a clear audit trail, and support WorkCover and payroll-tax reporting.
• Escalate modern-award, contractor versus employee, and employment-law questions to the appropriate external adviser.

Clinician Service Facility Agreement settlements

• Calculate service facility fees from each clinician's executed agreement, collections, and approved adjustments.
• Reconcile practice-management data to merchant and bank receipts, refunds, and write-offs before finalising each calculation.
• Prepare transparent clinician statements showing collections, fees, adjustments, GST treatment, and the amount payable or receivable, then obtain approvals and process settlements by the agreed deadline.
• Reconcile clinician clearing accounts and resolve discrepancies collaboratively with practice management and the clinicians.

BAS, IAS, GST, and compliance

• Prepare GST and PAYG reconciliations and complete BAS/IAS workpapers for all relevant entities, plus bookkeeping and workpapers for t