CRM Systems Administrator
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Job Type: Full Type
Work Set up: Remote
About the Role
We are seeking a detail-oriented CRM Systems Administrator (HubSpot Company Data) to strengthen data accuracy and integrity across HubSpot. This role combines in-depth company research, data verification, and strategic record organization to build a reliable CRM database that empowers sales, marketing, and account management teams to make informed decisions and achieve better results.
Key Responsibilities
Create and update HubSpot company records in accordance with established data standards.
Research companies through corporate websites, business registries, LinkedIn, ZoomInfo, and other reliable sources.
Verify company addresses, headquarters, branch locations, parent-subsidiary relationships, and business affiliations.
Identify and resolve duplicate, outdated, incomplete, or incorrectly linked records.
Standardize company names, addresses, country codes, and location hierarchies across domestic and international records.
Process requests from sales, marketing, and operations teams based on urgency and business impact.
Conduct regular data audits, document discrepancies, and recommend improvements to data quality procedures.
Maintain documentation covering data entry standards, research methods, and CRM property definitions.
Collaborate with HubSpot administrators and stakeholders on property updates, workflows, and data imports or exports.
Execute bulk data updates and imports with appropriate validation to prevent errors or data loss.
Handle company and contact information in accordance with applicable data privacy requirements.
Qualifications
At least 2 years of experience in CRM administration, data management, sales operations, or a related field.
Hands‑on HubSpot experience is preferred.
Working knowledge of CRM company records, properties, associations, and duplicate management.
Proficiency in Microsoft Excel or Google Sheets, including lookup formulas, filtering, pivot tables, and data cleanup.
Experience researching and verifying company information using business databases and public records.
Understanding of international address formats, country‑specific business identifiers, and time zones.
Familiarity with CRM workflows, import tools, and data export procedures is an advantage.
Awareness of data privacy regulations, including GDPR and CCPA.
Required Skills and Competencies
Exceptional attention to detail and commitment to data accuracy.
Strong research, analytical, and critical‑thinking skills.
Ability to evaluate source reliability and resolve conflicting information.
Effective prioritization when handling multiple requests and deadlines.
Clear written communication and documentation skills.
Ability to work independently and collaborate with cross‑functional teams.
What We Offer
Competitive salary package
Early regularization eligibility
Comprehensive HMO coverage
Remote work
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