Accounting Associate
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The Accounting Associate – Accounts Payable is responsible for the accurate and timely processing of payments, posting of invoices, and fund management activities. This role ensures all financial transactions are properly recorded, supports monthly closing processes, and provides payment verification for branches. The ideal candidate is detail-oriented, organized, and eager to learn and grow within the organization.
DUTIES and RESPONSIBILITIES:
- PERFORMANCE
- On time and accurate processing of payments through various mode of payments
- Regular Checks
- Manager’s Checks
- Wire Transfer
- Check Deposit to Account
- On time and accurate posting of invoices from various sources
- Home Office/Branch Rentals
- Payroll release via checks
- Last Pay release via checks
- Employee Incentives
- Tax Payments
- Weekly and Month-end Activity
- Update the listing of checks available for release
- Ensure posting of all post-dated checks (PDCs)
- Adjust bank reconciling items related to payments
- Confirm supplier outstanding balances
- Review and analyze assigned income statement accounts
- Facilitate fund transfers from the four corporations' BDO Main Accounts to Telamart’s BDO Main Account
- Process transfers from other local bank accounts to Telamart’s BDO account
- Petty Cash Fund Management
- Handle and liquidate Home Office’s petty cash
- Review expenses for validity before reimbursement
- Process replenishments for Home Office and Branch petty cash
- Manage release of transportation and meal allowances for CST and OSD staf
- Monitoring
- Safekeep gift certificates and check-related forms
- Ensure proper filing and archiving of supplier invoices
- Monitor unreleased checks and support BDO cash pick-up arrangements
- Branch Support
- Verify payments (Bank Transfer, Check Payments, iPay88)
- Process valid sales cancellations (e.g., wrong release, DOA, etc.)
- REPORTORIAL
- Ensures that any incident, emergency, and other urgent information that requires immediate action of immediate head or management’s intervention will be reported upon discovery.
- COMPLIANCE AND COOPERATION
- Shall observe, respect and comply with the existing and future memorandums and company policy.
- Other tasks that may be assigned from time to time.
Qualifications
- Graduate of BS in Accountancy or Accounting Technology
- With 2 to 4 years of relevant experience in accounts payable or general accounting
- Detail-oriented, organized, and accurate in financial data management
- Willing to learn and adapt to new processes and systems
- Proficient in Microsoft Excel and comfortable working with accounting systems
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