Purchasing Clerk

Position Summary

A purchasing clerk buys goods, creates purchase orders, and keeps track of company inventory to support daily supply chain operations. Process voucher in MC Frame.

Procurement and Supplier Management

• Prepare and issue purchase vouchers for supplier payments, ensuring accuracy and timeliness in processing.
• Monitor and track purchase vouchers, maintaining a record of quantities and any issues, and generate monthly reports on purchasing activities.
• Prepare and maintain purchase orders and related documents (e.g., PTGI and arriving reports), ensuring alignment with incoming supplies and production needs.
• Communicate with suppliers to address issues with sales invoices, delivery receipts, or product quality, and provide feedback to resolve discrepancies in a timely manner.
• Conduct official business tasks, such as advancing payments, picking up urgent items, or supporting on-site purchasing needs to ensure uninterrupted production operations.

Document Verification, Compliance, and Reporting

• Review and verify procurement documents (e.g., sales invoices, delivery receipts) to ensure compliance with BIR and company standards, checking for accuracy in UOM (unit of measure), pricing, item details, company name, TIN, and computations.
• Ensure consistency and accuracy in all documentation by cross-referencing against purchase orders and receiving reports.
• Process receiving reports, coordinating with accounting to submit approved documents and hard copies for accurate record-keeping.
• Maintain organized and accurate record of all procurement activities, ensuring traceability, and compliance for financial reporting and regulatory audits.

Other Related Tasks

• Perform additional duties as assigned to support the PCP team and ensure efficient operations.
• Assist with special projects or initiatives related to PCP team as needed.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, or any related field. College undergraduate, or at least Vocational graduate.
• Minimum of 1-2 years of experience in purchasing, procurement, or supply chain roles, preferably in a manufacturing environment.
• Hands-on experience in generating and processing Purchase Orders (P.O.s) and Purchase Requests (PRs).
• Proven ability to source and evaluate suppliers, ensuring alignment with cost, quality, and delivery standards.
• Experience in coordinating with suppliers to monitor and expedite deliveries as needed.Background in maintaining accurate procurement records, including order tracking and documentation.
• Prior experience in a manufacturing environment (preferred) to understand production-related procurement needs.