Billing and Collection Specialist
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On-site - Makati 1-3 Yrs Exp Bachelor Full-time
Job Description
Receives and posts payments to accounts, monitors overdue accounts, and collects debt. Maintains files on the financial status of customer accounts.
PROFESSIONAL QUALIFICATIONS
- Bachelor’s or College Degree in Business Administration, Accountancy, or equivalent.
- Computer literate and well-versed with MS Office applications.
- Ability to multi-task, work under pressure and meet deadlines required.
- Ability to handle and maintain confidential information.
- Flexible and can work in longer hours.
GENERAL DUTIES and RESPONSIBILITIES
- Maintains clients billing profiles which involve billing submissions, invoicing, accounts reconciliation and collection activities.
- Gathers and collects documents from site operations necessary for billing such as inspection requests, delivery receipts, handover certificates, certificate of completion, etc.
- Attends reconciliation meeting pertaining to billing submitted.
- Creates weekly reports related to the assigned account/s particularly billing and collection summary, change order monitoring, and delivery receipt summary.
- Follows-up, verifies and collects payments.
- Surrenders the payments collected to the Accounting Department.
- Ensures payments are properly applied against the issued invoice.
- Addresses internal and external requests related to handled account.
- Maintains an updated record of change/variation orders and extra works of the assigned project.
- Follows-up the Project Managers on the Quotation Requests Form of the change/variation orders and extra works.
- Closely work with site operations to ensure that change order submittals are complete such as proposals, site instructions, shop drawings, photos, etc.
- Attends to reconciliation meeting of change/variation orders and extra work together with Project Manager, Quantity Surveyor and Person-in-Charge.
- Secures a copy of documents with corresponding summary related to Extension of Time Claim such as Notice of Delay, Handover Report, Punch lists, Incoming and Outgoing Letters, etc.
- Performs other work-related tasks assigned by the Billing and Collection Manager / Executive Assistant.
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