Executive and Personal Assistant for Dr. Elizabeth

Executive and Personal Assistant for Dr. Elizabeth

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team

My promise to you:

*I provide a FUN working environment.

*We are constantly learning new things.

*We are a team who wants to be the best at what we do, which means you have the BEST teammates.

*I ALWAYS pay on time.

*I treat all of my team members with respect and love.

Client Overview:

Dr. Elizabeth is a chiropractor and she is looking for a unicorn who can help her with administrative tasks so she can focus on her zone of genius

Client Requirements:

Must be able to work 20 hours/week

Must be able to work from 4pm to 8pm Pacific Time (US)

Must have strong English communication skills (written and verbal)

Must be highly organized, detail-oriented, proactive, and able to manage multiple priorities independently

Must close every loop

Must present options rather than questions

Must be comfortable receiving instructions by voice note

Must be comfortable handling personal, family, and health information with full discretion

Responsibilities/Tasks:

Must-Have Experience (Responsibilities You Must Be Proficient In):

Email & Daily Planning:

Manage three email inboxes, including clearing a large existing backlog

Flag anything Dr. Elizabeth needs to see or act on

Build a call sheet each day for the following day, listing Dr. Elizabeth’s responsibilities, deadlines and what's been requested of her

Be the single point of contact for everyone trying to book Dr. Elizabeth’s time

Confirm with Dr. Elizabeth before committing anything to the calendar

Keep Dr. Elizabeth’s schedule across her practice and organizations in one place and organized

Speaking & Teaching Support:

Track what's due for each conference and teaching date (deck, headshot, bio, forms) and send it on time

Build and maintain an organized asset folder

Prepare presentation decks in PowerPoint

Travel:

Plan and book travel using Dr. Elizabeth’s points across American Express and her other loyalty programs

Look for first or business class without paying full fare

Present two or three options with what the points cover for Dr. Elizabeth to choose from

Home and Personal Assistance:

Track when medical, dental and vision appointments are due and book them

Book Dr. Elizabeth’s Perfect Workout sessions (Tuesdays and Thursdays, 6:40 AM)

Maintain a birthday calendar for family, gather gift ideas ahead of time, and present options before the date

Coordinate home vendors and errands, and book outside help when needed

Research better options on recurring household costs and bring Dr. Elizabeth the recommendation

Help plan meals and place grocery orders

Check in with Dr. Elizabeth’s husband to help organize date nights and family plans

Keep family trips on the calendar around the kids' school breaks

Nice-to-Have Experience (Responsibilities You Can Learn Over Time):

Use AI tools to speed up trip planning and other administrative tasks