Commercial Property Management Assistant

Commercial Property Management Assistant (Victoria, AU)

Service Fee: ₱35,000 - 45,000 PHP per month

Location: Remote – Philippines

Job Type: Full Time | Day Shift (Sydney, Australia Time Zone)

28 days of paid time offs per year

Clear path for career growth and development

1-3 years of experience in commercial property management in Victoria, Australia

Hands-on experience with PropertyMe

Familiarity with Victorian leasing practices and the Retail Leases Act 2003 (Victoria)

About the role

We are seeking a proactive and detail-oriented Commercial Property Management Assistant to support a Senior Property Manager in managing a growing portfolio of commercial properties. The role will provide day-to-day support across commercial lease administration, breach and tenancy notices, rent reviews and increases, arrears management, outgoings, maintenance coordination, compliance, and tenant and landlord communication. The successful candidate should have previous exposure to Victorian commercial property management and will work closely with the Senior Property Manager, commercial tenants, landlords, contractors, and other stakeholders to ensure properties are efficiently managed and lease obligations and critical dates are properly monitored.

Duties & Responsibilities:

Assist with the preparation and processing of breach notices and other tenancy/lease notices for Victorian commercial properties, under the direction of the Property Manager.

Monitor commercial lease compliance and follow up on outstanding tenant obligations.

Monitor rental arrears and follow up with tenants regarding outstanding payments.

Assist with rent reviews, CPI increases, fixed increases, market reviews, and other scheduled lease adjustments.

Maintain and monitor critical lease dates, including rent reviews, lease expiries, renewal dates, options, and related tenancy documentation.

Assist with commercial lease administration, including renewals, variations, extensions, options, and related tenancy documentation.

Assist with the administration and reconciliation of commercial property outgoings.

Coordinate repairs and maintenance requests with liaise with tenants, landlords, contractors, and suppliers.

Communicate professionally with Victorian commercial tenants and landlords via phone, email, and property management platforms.

Maintain accurate property, tenancy, lease, and communication records within PropertyMe.

Key Skills:

Good understanding of commercial lease administration and Victorian leasing practices

Experience assisting with breach notices, arrears management, rent reviews, CPI/fixed increases, market reviews, lease renewals, and options

Understanding of commercial property outgoings and reconciliations

Excellent verbal and written English communication skills

Strong organizational and time-management skills with the ability to manage multiple properties and priorities

High attention to detail and strong problem-solving abilities

Technical Requirements:

Windows 11 (24H2 or newer) or macOS 14 (Sonoma) or newer

512GB NVMe SSD minimum

16GB RAM minimum (32GB recommended)

Quad-core processor minimum (Intel Core i5 11th Gen+, AMD Ryzen 5, or Apple M-series)

720p minimum, 1080p Full HD Webcam (recommended)

Internet Speed: 50 Mbps Download / 20 Mbps Upload minimum

About Us

Outsourced Pro Global Limited is a trusted outsourcing partner supporting businesses in recruitment, finance, HR, payroll, and operations. As the offshore hub for leading Australian companies, we deliver high-quality, efficient solutions through a team driven by integrity, excellence, and innovation.

At OPG, you’ll be part of a collaborative, growth-focused community. We offer meaningful careers, global exposure, and a culture that values learning, professionalism, and long-term success. Your ideas matter, your growth is supported, and your impact is real.

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Your application will include the following questions:

• Which of the following types of qualifications do you have?
• How many years of commercial property management experience do you have?