Event Specialist

1 day ago

Manila, Metro Manila, Philippines Fil-Chi Media Productions Inc. Full-time ₱446,400 - ₱669,600 Contract

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Lead the conceptualization, planning, and execution of events, from pre-production to post-event evaluation.
Create and manage event timelines, checklists, and budgets to ensure smooth and cost-efficient execution.
Oversee venue selection, supplier coordination, and vendor negotiations, ensuring quality and adherence to timelines.
Manage permits, logistics, security, and technical requirements for each event.
Coordinate with internal teams (Production, Creative, Marketing, PR, Finance) to ensure all deliverables are aligned.
Prepare event documentation and post-event reports, including evaluations and cost summaries.
Act as the event lead on-site, ensuring that all teams and suppliers perform as scheduled.
Supervise setup, rehearsals, run-of-show, and pack-down activities.
Troubleshoot and make real-time decisions during events to address any unforeseen issues.
Work in tandem with the Executive Producer to align production coverage and live multimedia needs.
Coordinate with the Marketing and Accounts Teams for partner requirements, branding placements, and deliverables.
Maintain clear communication with sponsors, suppliers, and stakeholders before, during, and after each event.

Assist the marketing team in campaign coordination, partnership fulfillment, and client servicing.
Support in crafting event proposals, sponsorship decks, and presentations for potential partners.
Help manage marketing collaterals, promotional materials, and PR coordination.
Conduct post-event partner evaluations and recommend ways to strengthen partnerships.

Bachelor’s degree in Marketing, Communications, Events Management, or related field.
At least 3–5 years of experience in event planning, project management, or related fields.
Proven track record in handling corporate events, media launches, or large-scale productions.
Strong organizational, leadership, and problem-solving skills.
Excellent communication and interpersonal abilities; comfortable interfacing with clients, partners, and suppliers.
Flexible and willing to work during weekends or extended hours as required by event schedules.
Creative, resourceful, and solutions-oriented under pressure.
Experience in media, lifestyle, wedding or entertainment events is a plus.