Sales & Digital Project Coordinator
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5 - 10 Years
PROBATIONARY
Job Description
We're seeking a highly organized and proactive Sales & Digital Project Coordinator to support our national sales and digital advertising teams in a remote, work-from-anywhere environment. This role serves as a critical liaison between Account Managers, clients, agencies, internal departments, and partner stations/platforms to ensure seamless execution of both broadcast and digital campaigns.
The ideal candidate thrives in a fast-paced environment, anticipates team needs, manages multiple priorities, and ensures campaigns are executed accurately, on time, and within budget.
Key Responsibilities
- Provide day-to-day administrative support to national Account Managers
- Act as liaison between sales teams, clients, agencies, and partner stations
- Enter and manage broadcast orders using internal systems (e.g., Counterpoint Traffic)
- Coordinate station/network materials including rates, logs, scripts, affidavits, invoices, air checks, and spot transcriptions
- Assist in the creation and proofreading of sales materials, proposals, presentations, recaps, and reports
- Prepare PowerPoint presentations, Excel spreadsheets, and client correspondence
- Coordinate traffic and spot scheduling for station and network campaigns
- Schedule meetings, conference calls, and appointments
- Serve as backup support for account managers and team members as needed
Digital Campaign & Project Coordination
- Collaborate with Sales, Advertising Operations, and partner teams to execute digital marketing campaigns
- Receive and process signed Insertion Orders and initiate campaign fulfillment
- Maintain and track campaign details including tactics, creative assets, budgets, and flight dates
- Ensure timely communication of campaign elements to internal and external partners
- Collect and distribute proof-of-performance reports to Media Strategists
- Partner with Business/Finance teams to reconcile campaigns with revenue reporting
- Support the Director of Digital Advertising Operations with campaign execution and project management
- Monitor project timelines to ensure campaigns are delivered on time and within budget
Qualifications
- 5+ Years Experience in Project Management/Coordinator
- Excellent English communication skills - C1 to C2 only
- Demonstrates impeccable character: honesty, integrity, and excellence
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple priorities and adapt quickly in a fast-paced environment
- Proactive problem-solver with the ability to anticipate team needs
- Experience supporting sales teams, preferably in media or digital advertising
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); ability to learn new systems quickly
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); ability to learn new systems quickly
- Prior experience with Monday.com CRM and Work Management platforms preferred
- Prior experience in digital campaign optimization and data analytics preferredStrong written and verbal communication skills
- Team-oriented with a positive, professional attitude
- Sound judgment and decision-making skills
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