Leasing & Property Management Executive

A. Leasing Functions

1.Tenant Acquisition & Operations

• Market available spaces through relevant media and collaborate with property agents to secure tenants.

• Identify and engage potential tenants through property agents, proactive outreach, strategic networking, and market research.

• Conduct property viewings for suitable tenants.

• Negotiate lease terms, rental rates, and tenancy conditions aligned with asset strategy.

• Coordinate the fit‑out works and handover processes between tenants and contractors.

• Coordinate with authorities/MCST on permits, inspections, and compliance matters.

• Facilitate onboarding, move‑ins, take‑over and coordinate with operations teams.

2.Lease Administration

• Prepare Letters of Intent/Offer, Tenancy Agreements, and coordinate with legal teams.

• Manage day‑to‑day real estate portfolio activities, including lease renewals, acquisitions, terminations and critical date tracking.

• Maintain accurate lease records, tenancy schedules. portfolio databases and management reports, including WIP tracking and quarterly portfolio updates.

• Coordinate with legal teams, brokers and service providers on lease documentation, transactions, site inspections and related matters.

• Ensure all leasing activities comply with company policies and statutory regulation.

3.Relationship & Performance Management

• Serve as the main liaison for tenant issues, inquiries, and tenancy matters.

• Build and maintain strong relationships with tenants and various stakeholders to ensure high satisfaction and smooth lease renewals.

• Manage tenant enquiries, feedback, complaints and maintenance requests, ensuring timely follow‑up and resolution.

• Support arrears management and negotiate payment plans when needed.

• Focus on maximizing rental income, maintaining high occupancy rates, and meeting designated tenancy and revenue KPIs.

• Monitor competitor activities, rental rates, and market trends to inform leasing strategies.

4.Reporting & Financial Coordination

• Prepare monthly leasing reports, rental variance analysis, and forecasts.

• Work with finance teams on rental billings, deposit refunds, and property tax matters.

• Conduct due diligence, data verification, reconciliations and portfolio audits to ensure accuracy and compliance.

• Build strong relationships with tenants and stakeholders while supporting portfolio optimisation, cost‑saving initiatives and other real estate projects.
  

B.Facilities & Property Management Functions

1.Property Operations & Site Management

• Conduct regular site inspections to identify defects, maintenance needs, safety issues and areas for improvement.

• Monitor building conditions, asset performance and service levels to ensure compliance with statutory and internal standards.

• Support day‑to‑day building operations and respond to issues promptly.

2.Maintenance, Repairs & Contractor Coordination

• Coordinate and supervise contractors for repair, maintenance, fit‑out, reinstatement and improvement works.

• Manage term contractors and essential building services including air‑conditioning, lifts, cleaning, landscaping, pest control and other facilities systems.

• Review contractor performance, verify completion of works and ensure adherence to safety, quality and timeline requirements.

3.Compliance, Safety & Regulatory Requirements

• Ensure building operations comply with BCA, SCDF, NEA and other regulatory requirements.

• Coordinate statutory inspections and maintain proper documentation for permits, licenses and compliance submissions.

• Support emergency preparedness, incident response and business continuity procedures.

4.Preventive & Predictive Maintenance

• Implement preventive maintenance schedules for building systems and equipment.

• Track asset performance, identify recurring issues and recommend long‑term improvement measures.

• Assist in lifecycle planning and replacement strategies for critical equipment.

5.Tenancy Administration & Stakeholder Coordination

• Administer tenancy matters including lease renewals, tenancy records, lease documentation and monitoring of tenant obligations.

• Coordinate with tenants, MCST, contractors and authorities on property, fit‑out and building‑related matters.

• Support tenant onboarding, handover, reinstatement and compliance