Administrative Aide VI

Duties and Responsibilities

• Encodes, transmit to people concerned, and keep record of communication, reports and other documents and letters pertaining to DFLCD.

• Assist faculty members in retrieving, keeping, and storing documents used for in-person/face-face classes.

  Preparation of basic documents for the hiring and renewal of appointments of full-time faculty members and lecturers.

• Monitor and supports submission of different forms of staff and faculty members including certificate of service, individual faculty service, weekly schedule, annual report, as well as other budget-related documents such as vouchers, purchase requests, etc.

• Answer telephone and e-mail inquiries and relay messages and make urgent calls regarding faculty meetings, etc.

• File, retrieve, and maintain Department office records including minutes of the meetings, memos, and presentations.

• Forward notice of the Department Meeting, prepare venue, and distribute related documents (minutes of the meeting, readings, and other attachments)

• Prepare APP, PPMP, PR's and Reimbursements for FLCD Department.

• Keep record and process requests of faculty studies, research, and extension activities.

• Assist in enlistment and registration of students, and communicate registration concerns to the College Secretary.

• Perform all other tasks as may be assigned by the Department Chairperson or Faculty-in-Charge.

• Route incoming memos and outbound memos, ongoing projects/ engagements, minutes of meeting to FLCD faculty, etc.