Administrative

2 days ago
Mabalacat, Pampanga, Philippines Zosa Borromeo Ong Vaño and Mirhan Law Firm Full-time ₱223,000 - ₱335,000 Contract

1. Daily Reporting and Updates

  • Provide daily updates to the Administrative Lead or Office Manager regarding completed tasks, ongoing work, and any issues requiring attention or escalation.

2. Administrative Task Management

  • Perform day-to-day administrative duties, including answering phone calls, managing the office calendar, scheduling appointments, and organizing documents.

3. Project Management Support

  • Assist in managing projects by tracking deadlines, monitoring progress, and facilitating effective communication among team members.

4. Client Liaison

  • Serve as a point of contact for internal and external clients, addressing inquiries and ensuring smooth communication and coordination.

5. Inventory and Office Supply Management

  • Maintain an accurate inventory of office supplies, ensuring stock levels are sufficient and replenished when necessary.

6. Compliance Documentation Assistance

  • Assist in the preparation and organization of documents and provide support to the office liaison in handling compliance matters (e.g., renewals, new business permits, and related filings).

7. Meeting Coordination

  • Coordinate and schedule meetings with the office liaison and other lawyers, ensuring proper scheduling and effective management of ongoing projects.

8. Financial Administration

  • Maintain a petty cash liquidation tracker and monitor client-related expenses, ensuring accuracy and timely reporting.

9. Monthly Billing

  • Assist in the preparation and monitoring of monthly client billing and related documentation.

10. Notarial Reporting

  • Assist in the preparation and submission of monthly notarial reports and related records.

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