Finance & Administration Coordinator (FULLY REMOTE)

Finance & Administration Coordinator

Remote – Philippines | Full-Time

We are looking for an experienced Finance & Administration Coordinator to support the day-to-day accounting, bookkeeping and administrative functions of a US-based fencing and building materials business.

The role is hands‑on and requires someone who is confident working in Xero, understands AP/AR, reconciliations and transaction coding, and can keep financial records accurate and current.

Responsibilities

You will be responsible for:

• Daily bookkeeping in Xero

• Entering and reviewing supplier bills

• Raising and reviewing customer invoices

• Accounts payable and accounts receivable

• Allocating customer and supplier payments

• Bank feed review and reconciliation

• Credit card reconciliation

• Supplier statement reconciliation

• Processing supplier credits and credit notes

• Reviewing aged receivables and aged payables

• Following up outstanding customer payments where required

• Identifying duplicate, missing or incorrectly coded transactions

• Maintaining accurate customer and supplier records

• Assisting with inventory-related accounting entries

• Supporting month-end reconciliations

• Preparing spreadsheets and basic financial reports

• Maintaining organized supporting documentation

• Assisting management and external accountants/CPAs

• General finance and administrative support

Who We Are Looking For

The ideal candidate:

• Has strong hands‑on Xero experience

• Understands basic bookkeeping and accounting principles

• Has experience with both AP and AR

• Is confident reconciling bank and credit card accounts

• Can investigate discrepancies rather than ignoring them

• Is comfortable working with supplier invoices, credits, payments and statements

• Has strong Excel or Google Sheets skills

• Is highly organized and detail-oriented

• Can manage a high volume of transactions

• Communicates clearly in written English

• Is comfortable following up suppliers, customers and internal team members

• Can work independently

• Takes ownership of issues through to resolution

Preferred Experience

Ideally 3+ years of bookkeeping, finance administration or accounting support experience.

Experience with any of the following is particularly relevant:

• US companies

• Construction

• Building materials

• Wholesale/distribution

• Inventory-based businesses

• High-volume AP and AR

Experience supporting a US business is preferred but not essential if you have strong Xero and bookkeeping experience.

Xero Experience Required

You should be comfortable with:

• Bank feeds

• Bank reconciliation

• Customer invoices

• Supplier bills

• Credit notes

• Payments

• Chart of accounts

• Transaction coding

• Aged receivables

• Aged payables

• General ledger review

• Balance sheet accounts

• Profit & loss reports

Candidates with only limited or occasional Xero exposure are unlikely to be suitable.

Preferred Software Skills

Experience with any of the following is helpful:

• Xero

• Microsoft Excel

• Google Sheets

• Outlook / Gmail

• Google Drive / Dropbox

• Bill.com or similar AP systems

• Payroll systems

• ERP or inventory systems

What Matters Most

We are looking for:

1. Accuracy

2. Strong Xero competency

3. Attention to detail

4. Good organization

5. Problem-solving ability

6. Reliability

7. Clear communication

8. Ownership of tasks

We want someone who does more than enter transactions. You should be able to spot when something looks wrong and investigate it.

Working Arrangement

• Full-time

• Remote

• Philippines-based

• Supporting a US business

• Some overlap with US Pacific Time will be required

• Regular communication with management, custo