Recruitment and Onboarding Staff
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Job Description
Position Overview
The Recruitment and Onboarding Assistant supports the end-to-end hiring and onboarding process of the organization. This role ensures a smooth, efficient, and positive experience for both candidates and newly hired employees. The position requires strong coordination skills, attention to detail, and at least 1 year of solid HR experience specifically in candidate sourcing, screening, and onboarding.
Key Responsibilities
- Recruitment Support
- Source qualified candidates through various channels (online platforms, internal databases, referrals, events, and other talent pipelines).
- Conduct initial screening of applicants, including résumé review, phone screenings, and preliminary assessments.
- Coordinate interview schedules between candidates and hiring managers.
- Track candidate progress and maintain accurate records in recruitment logs or internal systems.
- Assist in preparing job briefs, interview guides, and candidate evaluation forms.
- Onboarding Coordination
- Prepare onboarding documents and ensure all pre-employment requirements are complete prior to start date.
- Facilitate orientation schedules and coordinate with concerned departments for equipment, tools, and system access.
- Assist with the creation and distribution of onboarding materials, welcome kits, and new hire communications.
- Maintain organized employee files and ensure compliance with HR documentation standards.
- Support newly hired employees during their transition and address initial onboarding queries.
- Administrative & HR Support
- Prepare regular recruitment and onboarding status reports.
- Maintain up-to-date HR records, forms, and templates.
- Support HR programs and initiatives as needed.
- Assist in implementing process improvements to enhance recruitment and onboarding efficiency.
Job Qualifications
- 1. Bachelor’s degree in Human Resource Management, Psychology, Business Administration, or any related field.
- 2. Minimum of 1 year solid HR experience, with direct involvement in sourcing, screening, and onboarding.
- 3. Strong communication and interpersonal skills.
- 4. Highly organized, detail-oriented, and able to manage multiple tasks simultaneously.
- 5. Proficient in MS Office or Google Workspace.
- 6. Ability to work independently and collaboratively in a fast-paced environment.
- 7. Customer service–oriented and capable of maintaining professionalism when dealing with candidates and new employees.
COMPETENCY REQUIREMENTS
- Talent sourcing and screening
- Time management and prioritization
- Documentation and record-keeping
- Coordination and follow-through
- Confidentiality and discretion
- f Problem-solving and adaptability
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