AP-AR & Payroll Specialist | WFH (A-KADA)
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About the role
We're seeking a detail-oriented and organized AP / AR & Payroll Specialist to support accounting and financial operations for construction industry clients. This role is responsible for managing accounts payable, accounts receivable, payroll processing, and project-based financial tracking in a high-volume environment. The ideal candidate is proactive, dependable, and comfortable handling multiple priorities across ongoing projects.
Key responsibilities
Process high volume vendor invoices, material bills, and subcontractor payments
Match invoices to purchase orders and job cost codes
Track lien releases and compliance documentation
Maintain vendor records and resolve discrepancies
Generate and track client invoices, progress billings, and change orders
Follow up on outstanding payments and maintain aging reports
Coordinate with project managers and internal teams regarding billing accuracy
Process bi-monthly payroll for field crews and office staff
Track job hours, labor allocation, and overtime
Handle certified payroll and prevailing wage reporting, if applicable
About you
2–5 years of AP/AR and payroll experience (construction industry strongly preferred)
Familiarity with job costing and project-based accounting
Experience with QuickBooks Online or similar accounting software
Strong Excel and/or Google Sheets skills
Ability to manage high transaction volume with accuracy
Strong communication and organizational skills
Experience with construction software such as Buildertrend, Textura, or similar platforms (preferred)
Knowledge of certified payroll and prevailing wage requirements (preferred)
Experience supporting multiple concurrent projects (preferred)
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