Bid Monitoring Officer
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About the role
This role is responsible for managing all stages of government-related transactions, with a focus on bidding processes and documentation of trials and activities conducted in collaboration with government research centers. The position serves as a liaison between the organization and government entities to ensure smooth and effective communication.
Key responsibilities
- Conduct thorough reviews and meticulous preparation of all necessary documents required for bidding, ensuring compliance with relevant regulations and standards
- Ensure timely submission of bidding documents by adhering to all instructions and requirements outlined in the Checklist of Technical and Financial Documents
- Monitor government sales opportunities by checking the Philgeps site daily and provide information to the Government Sales Representative and/or Officer upon identifying sales opportunities
- Foster positive and collaborative relationships with various government agencies and their representatives
- Collaborate with the Research & Development Department to validate procurement information, ensuring its alignment with the products
- Develop and/or maintain various government-related document trackers, including spreadsheets, databases, and PowerPoint presentations, and organize pertinent documents for the Government Division
- Monitor the inventory of all products for government delivery commitments and ensure sufficient stocks
- Monitor the status of product registration for the government division
- Prepare and coordinate product samples and government protocols for trials
- Provide timely updates and accurate reporting on government transactions, bidding activities, and collaborative projects to management and business partners
About you
- Ability to collaborate with Marketing, Research & Development, Warehouse & Logistics, Accounting, and HR Admin to ensure strategic alignment and operational efficiency
- Ability to provide cross-functional support to Sales when needed, ensuring seamless workflows and effective execution of initiatives
- Ability to protect company interests and intellectual property by enforcing compliance with legal policies, risk mitigation strategies, confidentiality, and data privacy standards
- Ability to ensure all company assets are properly secured and maintained
- Commitment to workplace cleanliness and adherence to organizational standards
- Willingness to attend meetings, training, and seminars as required for professional development
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