Document Controller
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Key Responsibilities
- Maintain SMEC's key business and project documents such as, but not limited to, contracts, contract variations, project data sheets, project management plans, employee CVs, etc. by:
- Uploading or registering documents provided by users;
- Ensuring that the document control QA/QC requirements are met;
- Maintenance of accurate metadata and document attributes on all documents;
- Retrieval and provision of documents as needed;
- Maintaining access to key business document registers, systems and databases;
- Liaise and communicate with SMEC personnel to obtain required documents;
- Prepare reporting and analysis on document registers and compliance for key stakeholders, such as:
- SMEC Project Document Compliance Report
- SJ PDS Compliance Report
- PM Competency Report
- ANZ Audit Report Summary
- Provide feedback to business unit managers and individual users on missing and required documents.
- Facilitate resolution of document control related issues and requests in a timely manner, including but not limited to:
- Knowledge Management
- Competency Platform
- Contracts
- PDS
- Audits
- Employee CVs
- Act as the administrator of the following libraries:
- Knowledge Portal
- Competency Platform
- Project Data Sheet
- Contracts Library
- Audit Site
- Opportunity and Project Workspaces
- Other central document libraries
- Liaise with internal team members or other functional groups to address unresolved issues.
- Identify and suggest possible improvements on internal processes.
- Other tasks related to SMEC's document registers and document compliance processes as required.
Key Qualifications, Knowledge, Skills and Experience
- Candidate must possess at least a Bachelor's/College Degree.
- With at least 3 years solid working experience in document management role.
- Able to demonstrate familiarity with document control systems and processes
- Excellent software skills (MS Office, SharePoint, Document Control Management Systems)
- Proven ability to work independently and as a team member and to prioritize own workload to meet tight deadlines
- Excellent interpersonal and teamwork skills
- Desire and willingness to learn and work in a dynamic environment
- Experience with International Operations or a Global Shared Service environment a distinct advantage
- Excellent written and oral English language communication skills
- Experience in an engineering project environment is advantageous
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world
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