Office Assistant

About us

Arnaiz Marketing Corporation is a dynamic and growing sales-focused organisation dedicated to delivering exceptional service and results to our clients. We pride ourselves on fostering a collaborative and professional work environment where our team members can develop their skills and advance their careers. Our commitment to excellence and innovation drives everything we do, and we're looking for talented individuals to join our expanding team.

About the role

We are seeking an Office Assistant - Sales to join our team in Paranaque City, Metro Manila on a full-time basis. This is an excellent opportunity to become an integral part of our sales operations, providing essential administrative and clerical support to our sales department. The Office Assistant - Sales will play a crucial role in ensuring the smooth running of daily office activities and supporting our sales team to maximise productivity and client satisfaction. This role offers the chance to develop your administrative expertise whilst working in a fast-paced sales environment.

Key responsibilities

• Providing administrative and clerical support to the sales team, including managing schedules, arranging meetings and coordinating appointments
• Maintaining and organising sales documentation, client files and records with accuracy and attention to detail
• Processing sales orders, invoices and other administrative paperwork in a timely manner
• Answering telephone calls and emails, directing enquiries appropriately and maintaining professional communication standards
• Coordinating logistics for sales meetings, events and presentations, including venue arrangements and materials preparation
• Assisting with data entry tasks and maintaining accurate records within company systems
• Supporting inventory management and tracking of sales materials and promotional items
• Performing general office duties including filing, photocopying, and organising office supplies
• Creating Quotations and Sales Orders for Clients.
• Contributing to the overall efficiency and organisation of the sales office environment
• With occasional fieldwork with clients.

What we're looking for

• Proven experience in an administrative or office support role, preferably within a sales environment
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent verbal and written communication skills in English; proficiency in additional languages is advantageous
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook)
• Attention to detail and accuracy in data entry and documentation
• Professional telephone manner and strong customer service orientation
• Ability to work independently and as part of a collaborative teamReliability, punctuality and a positive, proactive attitude towards work
• Familiarity with Customer Relationship Management (CRM) systems or sales tracking software is preferred
• A willingness to learn and adapt to new systems and processes

What we offer

Arnaiz Marketing Corporation is committed to providing a rewarding workplace where our employees can thrive. We offer competitive remuneration commensurate with experience and qualifications. As a full-time member of our team, you will have access to benefits that support your professional development and personal wellbeing. We believe in creating a supportive work culture where teamwork is valued and individual contributions are recognised. We provide opportunities for skill development and career progression, and we encourage a healthy work-life balance. Our office environment is designed to be collaborative and inclusive, fostering strong working relationships across all departments.