Accounting Supervisor

7 days ago

Cebu City, Central Visayas, Philippines XTERNITY SERVICES INC. Full time

Position: Accounting Supervisor
Location: Cebu, Philippines (On-Site/Hybrid)
Employment Type: Full-Time

Role Overview

This role requires a detail-oriented Accounting Supervisor with a solid understanding of accounting principles and proficient skills in Excel and financial analysis. An Accounting Supervisor is responsible for maintaining control over financial transactions and accounting practices and providing crucial assistance to management in budget planning, financial reporting, and forecasting.

Qualifications for the role:

A. ACCOUNTING

I. Bookkeeping

  • Oversee day-to-day processes of the Accounting team for all clients, which includes financial accounting, reconciliation of accounts, Accounts Receivable, Accounts Payable, Payroll, and other miscellaneous accounting daily tasks.
  • Ensure timely and accurate reconciliation of Intercompany balances.
  • Lead the monthly, quarterly, and annual closing activities for all clients assigned.
  • Manage, direct, and review the work of accounting specialists and accounting staff.
  • Ensure the accuracy of recorded transactions and timeliness of reports.
  • Ensure that all transactions of eChannel, payment service providers, banks, other online accounts, and warehouse are completely and correctly recorded in the books.
  • Maintain confidentiality of financial information and comply with data protection regulations.
  • Assist with the implementation and maintenance of accounting policies and procedures to ensure consistency and accuracy of books.
  • Collaborate with internal and external stakeholders to gather financial information and ensure the accuracy and completeness of books.
  • Communicate effectively with clients and internal stakeholders to address inquiries and requests for information.

II. Payroll Processing

  • Ensure timely and accurate payroll computation for clients, and timely and accurate payroll releasing.
  • Ensure timely review and reconciliation of payroll data to detect and correct discrepancies.

III. Compliance

  • Serve as a point of contact for regulatory agencies and assist with regulatory inspections and inquiries.
  • Ensure that clients adhere to all relevant laws, regulations, and policies.
  • Develop and implement compliance policies and procedures to ensure adherence to regulatory requirements.
  • Stay updated on changes to relevant laws and regulations and communicate implications to relevant stakeholders.
  • Provide guidance and training to employees on compliance-related matters.
  • Investigate compliance issues, incidents, and complaints, and recommend corrective actions.
  • Collaborate with other departments to ensure that compliance requirements are integrated into business processes and systems.
  • Prepare and submit regulatory reports as required by applicable laws and regulations.
  • Maintain accurate records and documentation related to compliance activities.

B. FINANCIAL REPORTING

I. Ensure timely and accurate preparation of weekly cash forecast for clients.

II. Ensure timely and accurate reporting of financial statements to management and clients.

III. Assist with budget preparation and variance analysis.

C. AUDIT ASSISTANCE

  • Assist with the preparation and organization of audit documentation, including financial statements, workpapers, and supporting documents.
  • Conduct preliminary research and gather relevant information to support audit procedures and testing.
  • Review client financial records and documents for accuracy, completeness, and compliance with accounting standards and regulations.

D. ADMINISTRATIVE TASKS

  • Coach, evaluate, and recognize direct reports (accounting specialist, accounting staff).
  • Together with the Junior Accounting Manager, perform appraisal of the accounting specialist and accounting staff to ensure high performance and to timely determine training needs or support needs from leaders.
  • Collaborate with other departments to support organizational goals and initiatives.

E. SETTING UP PROCESSES OF NEW CLIENTS

  • Work with Junior Accounting Manager and Management on setting up processes and policies for new companies/clients.
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