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US Payroll Officer
4 weeks ago
Payroll Specialist
Summary:
Working under the direction of the Director of Payroll, the Payroll Specialist I/II ensures accurate and timely execution of bi-weekly payroll processing using ADP, ADP Workforce Now, Workday, and Oracle Electronic Business Suite (EBS) (or most current payroll, HRIS, or ERP systems in use by the Company) according to the department's practices and procedures in order to ensure compliance with internal controls and audit requirements. This position works effectively with all levels of employees.
The Payroll Specialist I/II is a member of the Payroll team who works independently and with minimal direction to ensure all duties are accomplished, providing subject matter expertise to the Payroll department, management, employees, and subsidiary/summit companies.
Job Responsibilities include the following but are not limited to:
- Assist in processing bi-weekly payroll and off-cycle payroll runs.
- Help to process manual or out-of-cycle payments, including terminations, retro pay, paid time off, bonuses, and commissions.
- Compile and accurately enter data for new hires, employee-initiated changes, employee-elected deduction adjustments, wage garnishments, employee tax withholding and changes, and bank information changes into MedImpact's payroll system software.
- Verify all payroll-related forms are complete, accurate, and have appropriate authorizations.
- Audit employees' electronic timecard records for compliance with established Payroll standards.
- Verify back-up for each payroll meets standard operating processes, audit, and retention requirements.
- Maintain bi-weekly payroll files including appropriate back-up documentation.
- Prepare regular and period reports, verifying and validating new hires, terminations, and leaves of absence.
- Reconcile hours uploaded into the payroll system on a regular and established schedule.
- Research, analyze, and resolve payroll problems or questions and ensure appropriate follow-up.
- Assist in the process to reconcile, review, and validate quarterly and annual tax reports. Ensure accurate year-end and Form W-2 processing.
- Assist the Payroll Manager and Payroll Analyst with bi-weekly and month-end reports for the Accounting department.
- Ensure timely and accurate payroll General Ledger reports.
- Run GL reports and upload the GL into EBS after each pay period close.
- Perform data entry of quarter-end and year-end adjustments such as relocations, taxable fringe benefits, personal use of corporate jets, etc.
- Assist and prepare cash management entries for payroll and payroll-related disbursements.
- Make recommendations for operational improvements and streamlining work processes.
- Other duties may be assigned.
Qualifications:
- High school diploma or equivalent; Associates or Bachelor's degree in accounting, finance, or related field preferred. 5+ years of payroll experience in the responsibilities listed above and/or closely related accounting experience. Workday experience required and ADP Workforce Now and Oracle EBS or related payroll and accounting software experience is highly preferred.
- Certification Payroll Professional (CPP), not required, but highly preferred.
- Must have a strong working knowledge of payroll laws and regulations.
- Ability to analyze, research, and resolve payroll inquiries.
- Excellent problem-solving skills, analytical mindset with good judgment, and a high level of attention to detail and accuracy.
