HR & Admin Assistant
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About the role
The HR & Admin Assistant provides administrative and operational support to the Human Resources function while assisting with day-to-day customer and administrative coordination. The role is primarily responsible for supporting recruitment, initial applicant screening, onboarding, and offboarding activities, as well as handling administrative tasks such as responding to customer inquiries through Meta, scheduling site visits, preparing quotations, and coordinating items for shipment or installation.
Key responsibilities
Assist in sourcing candidates for current and future vacancies through Facebook, job portals, referrals, and other recruitment channels
Post approved job vacancies and maintain recruitment advertisements
Review resumes and applications based on the qualifications and requirements of each position
Conduct initial applicant screening through phone calls, chat, or online communication
Contact applicants to confirm their interest, availability, qualifications, and relevant work experience
Maintain and update the recruitment tracker and candidate database
Coordinate interview schedules between applicants, HR, and hiring managers
Assist in coordinating the onboarding process for newly hired employees
Monitor and respond to customer inquiries received through Meta/Facebook Messenger and other designated communication channels
Coordinate and schedule customer site visits with the Sales, Engineering, or Technical Team
About you
Bachelor's degree in Human Resources, Psychology, Business Administration, Office Administration, Marketing, or a related field is preferred
Previous experience in HR, recruitment, administrative work, customer service, sales support, or a similar role is an advantage
Fresh graduates with strong communication and organizational skills may be considered
Comfortable conducting phone calls and communicating with different types of people
Good verbal and written communication skills
Comfortable using Facebook/Meta Messenger and other online communication platforms
Basic to intermediate knowledge of Microsoft Office and Google Workspace
Willing to learn company systems such as KAMI, Flowlu, and other internal tools
Organized and detail-oriented
Able to handle multiple tasks and priorities
Company: https://www.onsolarph.com/
Work Schedule: Monday - Saturday
