Facilities Associate

GENERAL FACILITIES:

1. Attends and handles resolution of various Facilities related emails during the assigned shift schedule. Escalates issues as necessary.
2. Provides assistance on company events (i.e. town halls/leadership talks/team buildings) such as AV systems requirements and venue setup etc.
3. Conducts New Employee Orientation and site tour to new hires and GP guests.
4. Assists in Facilities Related Projects as assigned.
5. Attend training sessions as required by the organization.
6. Leads the Implementation of assigned tasks in the 52-Week Facilities Calendar.

ASSET MANAGEMENT/SITE MAINTENANCE:

1. Work closely with contractors in the implementation of preventive maintenance and other related equipment activities as assigned according to Facilities 52-Week Calendar. Documents completed maintenance, custodian of reports, evaluates service reports and analyze findings with Facilities Manager, coordination of reported issues from request for quotation, approval, scheduling and implementation.
2. Leads small projects related to site maintenance as assigned.

HOUSEKEEPING:

1. Works with the team in ensuring housekeeping activities are implemented as scheduled.
2. Ensure good housekeeping of various department is observed on assigned schedule.

PHYSICAL SECURITY:

1. Ensure efficient implementation and monitoring of various physical security policies and procedures.
2. Overseeing Daily Security Operations:

• Ensure compliance and random check and coaching as necessary for the following:
  • Security Office Log Book
  • Security related log sheets
  • Key Management
  • Bag Inspection
  • Customer Service and Proper Grooming
  • Handling disposal of company documents
  • Parking Inspection
• Provide support for CCTV and Badge report request.
• Assists in the issuance of Incident Report for policy non-compliance. Review and send out email advisory for concerned departments.

HEALTH AND SAFETY:

1. Ensure efficient implementation and monitoring of various health and safety policies and procedures.
2. Conduct scheduled floor walks and random roving activities within the workplace to ensure employees' compliance to OSH policies, procedures, and protocols.
3. Work with health and safety lead in the investigation and ensure proper documentation of safety-related incidents and violation of safety protocols, and coordinate with HR, Clinic and business unit leaders for prompt corrective action.
4. Assists Health and Safety lead in various activities i.e. annual updating of Health and Safety Committee and ERT Members, Fire, Earthquake, First Aid, etc.
5. Act as floor marshal and first aider in the event of an emergency, such as earthquake or fire, and be the point of contact with the facilities or building safety marshal.
6. In case of natural disasters affecting employees on-and-off-site, act as coordinator and provide support and assistance to affected employees.
7. Day to day workplace safety and health monitoring, operations, and evaluation.

COMPLIANCE:

1. Provide support and coordinate as needed for government and non-government facility inspections.

REQUIREMENTS:

1. At least two (2) years professional experience in facilities, physical security, health and safety management in corporate office or BPO setting.
2. Technical knowledge on Security and Safety Tools i.e. CCURE, Avigilon, Brivo, Eagle Eye preferred.
3. Experience in the implementation of ISO45001 OHSMS preferred.
4. Strong sense of responsibility and ability to complete tasks with minimal supervision.
5. Above-average spoken and written communication skills with the ability to present, conduct orientation and coordinate with regional counterparts.
6. Detail-oriented, highly organized, professional, with a sense of urgency and the ability to effectively manage conflicting priorities.
7. Experience in implementing business continuity planning, disaster and emergency preparedness.
8. Proficiency in Google Applications.

WORK CONDITIONS:

1. Must be able to work full time onsite at Vertis North Corporate Centre Tower 2 or 3.
2. Must be willing and able to work on rotating onsite shift schedules, night shifts, extended shifts, weekend, and Philippine holidays.
3. Able to provide off-site/duty support during weekends which also includes answering of query from vendors though issued service phone.
4. Willing to travel.
5. Candidates that can start immediately will be prioritized.