Associate Director

Reporting Manager

• Chief Financial Officer

Direct Reports

• Senior Executives, Non-Trade Procurement
• Executives, Non-Trade Procurement

Team Size

• Around 7 FTEs (excluding Manager, NTP)
• Geographically dispersed in Malaysia (3 FTEs), Indonesia (3 FTEs) and Philippines (1 FTE)

Location

• Based in Malaysia or Philippines

Travel Requirement

• For candidates based in Malaysia: regional travel (e.g. Indonesia, Philippines) approximately 20% to 25% of the time every month
• For candidates based in the Philippines: regional travel (e.g. Indonesia, Malaysia) approximately 25% to 50% of the time every month

• Cost savings and cost avoidance delivered against target.
• Policy and process compliance rate (including reduction in maverick spend).
• Contract coverage and supplier SLA performance.
• Internal stakeholder satisfaction and quality of business partnering.

Job Profile

TheNon-Trade Procurement Associate Directorleads the sourcing and purchasing of goods and services that support the company’s internal operations but arenot sold to customers. The role manages procurement strategy, supplier relationships, negotiations, contracts, cost optimization, and compliance across categories such as IT, marketing, facilities, HR, professional services, and logistics.

The role also acts as a strategic business partner to internal stakeholders, ensuring that procurement decisions provide the best balance ofcost, quality, service, risk, and business value.

Key Responsibilities

• Develop and implement the company's non-trade procurement strategy.
• Create annual procurement plans based on business priorities, budgets, and forecasted requirements.
• Establish category strategies for areas such as IT, Marketing, Facilities, HR, Travel, Professional Services, and Logistics.
• Develop procurement policies, procedures, approval processes, and purchasing guidelines.
• Embed sustainability, responsible sourcing, and supplier diversity criteria into category and sourcing strategies.

• Develop sourcing strategies based on total cost of ownership, supplier capability, quality, risk, and service requirements.
• Perform supplier due diligence, including financial stability, compliance, data security, insurance, and business continuity.
• Ensure supplier selection is transparent, competitive, and properly documented.
• Negotiate pricing, payment terms, contract duration, service levels, warranties, penalties, and termination clauses.
• Prepare cost comparisons, should-cost models, and total-cost-of-ownership analyses.
• Challenge and shape stakeholder demand to drive value, standardization, and consumption efficiency.

• Manage supplier performance, relationships, and periodic business reviews.
• Own contract lifecycle management, including renewals, obligation tracking, and avoidance of unintended auto-renewals.
• Govern the purchase-to-pay process, reducing maverick spend and driving compliance to preferred suppliers and channels.
• Maintain supplier risk management across financial, operational, security, and compliance dimensions.

• Lead, coach, and develop the non-trade procurement team.
• Review team performance and provide regular feedback.
• Establish consistent procurement practices across different departments and countries.
• Promote collaboration between Procurement, Finance, Legal, and business teams.

Requirements

Professional Experience

• 7–10 years in procurement, strategic sourcing, or vendor/supply chain management, ideally including non-trade categories.
• Track record managing complex sourcing projects, high-value contracts, and supplier negotiations with measurable cost savings.
• People-management experience, with a history of engaging senior stakeholders and cross-functional teams.
• Experience in a regional/multinational e-commerce, retail, or tech environment, and managing procurement across multiple countries or business units, is an advantage.

Technical Knowledge

• Strong grasp of strategic sourcing, category management, and the end-to-end procurement lifecycle (sourcing through contract and purchase-to-pay).
• Solid understanding of contract terms, commercial negotiations, supplier risk/performance management, and internal procurement controls (policies, approval matrices).
• Proficiency with ERP/procurement platforms (e.g., SAP, Oracle, Coupa, Ariba, Ivalua) and strong Excel/spend-analysis skills.
• Ability to evaluate prici