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Administrative Assistant

1 month ago

Manila, National Capital Region, Philippines kuubiik Full time

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in ensuring smooth day-to-day operations. The ideal candidate will be a proactive problem-solver with excellent communication skills, the ability to multitask, and a strong commitment to maintaining a productive and efficient work environment.

Key Responsibilities

  1. Manage and maintain office supplies, equipment, and inventory.
  2. Organize and maintain filing systems, both physical and digital.
  3. Ensure the office environment is professional and well-organized.
  4. Coordinate and manage schedules, appointments, and meetings for team members.
  5. Assist in planning and organizing events, including logistics and communication.
  6. Answer and direct phone calls, emails, and other forms of correspondence.
  7. Serve as a point of contact for clients, vendors, and internal team members.
  8. Prepare reports, presentations, and correspondence as needed.
  9. Maintain accurate and up-to-date records and databases.
  10. Assist in preparing materials for meetings and presentations.
  11. Provide administrative support to leadership and other departments as required.
  12. Assist with research, data entry, and special projects as assigned.
  13. Identify opportunities to improve administrative processes and implement solutions.

Requirements

  1. Proven experience as an administrative assistant or in a related role.
  2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
  3. Excellent organizational and time management skills.
  4. Strong verbal and written communication skills.
  5. Ability to work independently and prioritize tasks in a fast-paced environment.
  6. Discretion and confidentiality in handling sensitive information.
  7. Familiarity with office equipment and basic troubleshooting skills.
  8. Fluent in English is a must.
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