Executive Assistant

About the Role:

The Executive Assistant to the Head of the Enterprise Management Office (EMO) plays a critical support role in enabling the efficient and effective execution of the office's strategic, governance, and operational oversight functions. This position requires a highly organized and proactive individual who can manage executive-level communications, ensure smooth coordination across various departments, and support the Head of EMO in driving key initiatives aligned with enterprise-wide goals.

This role serves as a vital link between the EMO Head and internal/external stakeholders, ensuring that priorities are well-managed and information is communicated accurately and promptly.

What you'll do:

1. Executive and Administrative Support

• Manage the calendar, appointments, and travel arrangements of the Head of EMO, ensuring optimal time management.

• Draft, review, and organize memos (MFA - Memorandum for Approval), reports, presentations, and other documents required by the EMO Head.

• Handle correspondence and ensure timely responses to internal and external communications.

• Track and process expense reports, monitor budgets, and handle financial administrative tasks.

• Maintain organized filing systems for easy retrieval of key documents.

2. Communication and Coordination

• Serve as the main point of contact between the EMO Head and internal departments, as well as external stakeholders.

• Coordinate schedules, meetings, and communication flow across various departments to support enterprise-wide initiatives.

• Record, prepare, and circulate minutes of meetings, including key decisions and action items.

3. Project and Initiative Monitoring

• Support the tracking and follow-up of enterprise-level projects and strategic initiatives.

• Coordinate with various business units to gather updates, documentation, and reports required by the EMO.

• Maintain updated records and ensure deadlines and deliverables are monitored and met.

4. Governance and Enterprise Oversight Support

• Assist in preparing materials and documentation related to enterprise planning, compliance, risk management, and governance.

• Monitor follow-through on action items from enterprise-level meetings, ensuring alignment with organizational goals.

• Support the Head of EMO in organizing and coordinating committee meetings, workshops, and strategic sessions.

5. Ad Hoc and Special Projects

• Undertake special assignments and one-off projects as assigned by the Head of EMO to support enterprise goals.

• Provide flexible support in addressing emerging priorities and operational needs of the office.

What we're looking for:

• Bachelor's Degree in Business Administration, Management, Finance, Public Administration, or any related field.

• Minimum of 3 years' experience in an Executive Assistant or similar administrative support role, preferably supporting C-level or senior leadership.

• Strong organizational and project coordination skills, with the ability to multitask and prioritize under tight deadlines.

• Excellent verbal and written communication skills, capable of interacting effectively with all levels of the organization.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint), Google Suites, and other productivity tools.

• Discreet and trustworthy, with proven ability to handle confidential and sensitive information with integrity.

• Strong attention to detail, accuracy, and proactive problem-solving abilities.

• Possesses strong emotional maturity especially in dealing with complex situations and tasks

• Experience supporting senior leadership and navigating a professional, fast-paced environment.

• Demonstrates the ability to work within a structured, high-integrity organization and uphold confidentiality, professionalism, and responsiveness aligned with enterprise values.

• Collaborative team player who thrives in a purpose-driven, results-oriented culture

• Willing to be assigned in Ortigas Center, Pasig City

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