Procurement Manager

The responsibilities associated with this position include:

Supply Chain Guideline

• Follow the procurement guidelines as outlined by the Supply Chain function and within the matrix of responsibility between Project team.
• Provide continuous input towards improvement and optimization of the supply chain system

Structuring Phase of Projects

• Manage all assigned Procurement and Logistics team members within the designated project
• Ensure that all supply chain related risks are identified during the structuring phase, timeously communicated to Project Manager and incorporated into the project risk register for tracking and mitigation
• Prepare and issue logistics advice to the project
• Responsible for all project RFP's, evaluations, recommendations, and final procurement strategy and coordinate with project team members for the contract evaluation.
• Support negotiations with Suppliers and Contractors and prepare final draft contracts in coordination with the legal team and project team for contract finalization
• Assist the project manager and cost control to incorporate the project estimation
• Compile and manage the Procurement Package Plan
• Ensure that the correct contract templates are loaded, reviewed and applicable for use during RFP's
• Establish and maintain the project shipping register once contracts are in place and before shipments commence
• Identify project site roles and recruit the required resources in line with the execution requirements of the project

Delivery/execution Phase

• Ensure that all contracts are signed, filed, and distributed to relevant parties
• Ensure that all contracts are managed according to the agreed provisions, contract administration after signing the contracts with suppliers and contractors
• Efficient management of resources ensuring deliverables are achieved on time
• Ensure that the milestone project documentation is obtained, shared on the document management system and communicated to Project Team
• Advise the Project Manager of potential contract breaches and manage assigned project risks
• Prepare and implement contract variations to Suppliers timeously and ensure receipt of variations is acknowledged/agreed upon
• Ensure that all procurement packages are managed within contract budget and ensure that contracts are closed out at end of project
• Advise Projects and Operations team on appropriate training to Operation & Maintenance team by equipment by Suppliers
• Ensure that all spare parts are ordered and delivered in accordance with the spare parts list
• Ensure that warranty register is handed over to Asset Management team
• Compile lessons learned report and submit to Project Manager
• Manage warranty claims on defective products with Suppliers
• Report on a bi‐weekly basis to the Project Manager on production, shipment, and delivery status
• Manage of supplier documentation to support milestone claims

Procurement Compliance

• Implement procurement policy and procedure for the respective countries
• Manage the training and follow up of relevant O&M personnel for the implementation of the procurement policy and procedure
• Conduct the audit of the implementation of procurement policy and procedure
• Ensure the implementation of local content and economic development commitments under procurement
• Ensure electronic filing is kept up to date

Strategic Procurement

• Advise Project Manager for the procurement strategies
• Responsible for procurement of assets including spare parts
• Request proposals, evaluate, negotiate, conclude, and contract service agreements and supply accounts
• Manage the warranty claims
• Report on monthly basis to project company board
• Manage logistics to support delivery of assets to site

Local Project Supply Chain Team Leader

• Strong ability to lead a local team of supply chain resources for the project
• High degree of discipline and drive to execute tasks on time and with highest levels of quality
• Set example and implement strong business ethics and assure corporate compliance and ethics are adhered to at all time

Other Related Tasks

• Assist in the implementation of Integrated Management Systems (Quality, Occupational Health and Safety, Environmental, and Asset) and compliance to regulatory requirements
• Participate in the different programs of the organization
• Performs other related duties that may be assigned by immediate superior.

Requirements:

Skills:

• Understand FIDIC contract types
• Understand the value chain within renewable energy projects

Experience:

• 10+ years' experience in Supply Chain management on related Power Plant Projects

Education:

• Degree in Supply Chain Management or Engineering + Master of Business Administration