WFH Project Administrator
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Job Overview
We are seeking an organized, detail-oriented Project Administrator (CMiC) to serve as the administrative backbone for active construction site teams. Reporting directly to the Director of Project Cost Control, you will manage document control, procurement logging, subcontractor coordination, time entry audits, and daily LEM tracking. In this role, you will also handle project billing support and ensure accurate data flow across active jobs. This full-time position offers a structured remote opportunity within the industrial services and construction sector.
Schedule
Mon - Fri, 12 AM - 9 AM Manitoba, Canada time with 1 hr unpaid break (40 hrs per week)
Responsibilities
Setup and manage digital project files, contact directories, and drawing logs within SharePoint and construction project software (CMiC)
Manage submittals, transmittals, Requests for Information (RFIs), and Potential Change Items (PCIs) alongside Construction Managers and Cost Controllers
Draft Letters of Intent, subcontracts, and change orders for Project Team review and process approved documents in project software
Record, prepare, and distribute accurate project meeting minutes and maintain structured project archives
Issue vendor Purchase Orders (POs), track procurement logs, and collaborate with Accounts Payable to resolve invoice discrepancies and open commitments
Process daily field time entry (hours, expenses, internal equipment) and audit time & material (T&M) logs for payroll and billing accuracy
Prepare daily LEMs for T&M jobs, manage client submittals, and audit LEM logs for monthly project billings in coordination with Accounts Receivable
Update T&M billing rates, assist with job closure procedures, and perform general administrative support across active projects
Must-Have Requirements
2+ years of experience in project administration, document control, or job costing within the construction or industrial services sectors
Hands-on experience managing RFIs, PCIs, submittals, purchase orders, subcontracts, and daily LEMs
MUST HAVE WINDOWS OS COMPUTER
Advanced Microsoft Excel capabilities, fast/accurate data entry (40+ WPM minimum), and working familiarity with SharePoint
Strong mathematical aptitude for auditing T&M rate sheets, time entries, equipment logs, and billing statements
Nice-to-Have Requirements
CMiC experience is a major asset (or similar ERPs such as Procore, Jonas, Viewpoint)
Experience with Microsoft 363 (Word, Teams) and integrated CMiC AP/AR modules / Time Entry Platforms
Independent Contractor Perks
Permanent work from home
Immediate hiring
Health Insurance Coverage for eligible locations
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