Finance | Accounting Assistant

1 week ago

Pasay, National Capital Region, Philippines CITADEL Pacific Ltd. Full time
Job Objective: The Accounting Assistant supports the accounting department by handling routine accounting tasks such as recording transactions, reconciling accounts, and preparing financial reports. The role ensures the smooth operation of financial functions and assists with budgeting, auditing, and reporting tasks to maintain accurate financial records. Job Description: The Accounting Assistant is responsible for assisting with the day-to-day accounting operations of the organization. This includes maintaining financial records, preparing reports, processing invoices, and assisting with audits and tax filings. The role requires close attention to detail, strong organizational skills, and the ability to work effectively within a team. Specific Duties and Responsibilities:
  1. Maintain and update financial records, ensuring accuracy and completeness.
  2. Process accounts payable and receivable, ensuring timely payment and collection.
  3. Reconcile bank and credit card statements with company records.
  4. Prepare and submit financial reports on a regular basis (e.g., monthly, quarterly).
  5. Assist with the preparation of budgets and forecasts.
  6. Support audits by providing necessary documentation and information.
  7. Assist in tax preparation and filings.
  8. Process payroll and ensure compliance with employment laws.
  9. Monitor and verify financial transactions to ensure accuracy and compliance with company policies.
  10. Maintain accurate filing systems for financial documents and reports.
  11. Respond to inquiries from staff and vendors regarding financial matters.
  12. Assist in managing and updating accounting software.
Supervisory Responsibilities:

May provide guidance and support to junior accounting staff or interns. No direct supervisory authority; however, may work collaboratively with other departments to ensure smooth financial operations.

Responsibility for Funds and Properties:
  1. Responsible for ensuring that all financial transactions are accurately recorded and properly accounted for.
  2. Ensure funds and assets are managed according to company policies.
  3. Assist with safeguarding company assets by performing regular reconciliations.
Reports and Records:
  1. Prepare regular financial reports for management, including balance sheets, profit and loss statements, and cash flow statements.
  2. Maintain accurate and up-to-date records of all financial transactions and accounting processes.
  3. Assist with the preparation of annual financial statements and reports for audits and tax filings.
Qualifications:
  1. Bachelor's degree in accounting, Finance, or a related field (preferred).
  2. Previous experience in accounting or finance (preferred).
  3. Proficiency in accounting software (e.g., QuickBooks, SAP).
  4. Strong knowledge of accounting principles and financial regulations.
  5. High attention to detail and accuracy in data entry and financial reporting.
  6. Strong organizational and time-management skills.
  7. Ability to work both independently and as part of a team.
  8. Excellent communication skills (written and verbal).
Contact with Others:
  1. Regular interaction with internal departments (e.g., HR, Finance, Operations) to ensure smooth financial operations.
  2. Liaise with external vendors, auditors, and financial institutions for processing payments, invoices, and other accounting-related tasks.
  3. Communicate with clients and customers when necessary to address financial inquiries.
Working Conditions and Hazards:
  1. Office environment with typical working hours (9:00 AM – 6:00 PM).
  2. Occasional overtime may be required during peak times (e.g., end of fiscal periods, audit season).
  3. Minimal exposure to physical hazards; primarily office-based work.
  4. Must be able to work in a fast-paced environment and handle multiple tasks at once.
Key Performance Indicators (KPIs):
  1. Accuracy: The percentage of error-free transactions and reconciliations.
  2. Timeliness: Meeting deadlines for financial reporting, invoicing, and payments.
  3. Efficiency: Time taken to process financial transactions and resolve discrepancies.
  4. Compliance: Adherence to company policies, accounting standards, and regulatory requirements.
  5. Customer Satisfaction: Internal stakeholder satisfaction with accounting services and responsiveness.
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