Associate Project Officer

Job Description - Associate Project Officer (250066)

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Associate Project Officer is assigned to the Transport Sector Office (TRA) within the Sectors Department 1 (SD1). You will report to the Director, Transport or designated International Staff in the Transport sector office and will oversee administrative staff within the division.

Your Role

The Associate Project Officer provides assistance in general administration, portfolio management, project administration, budget preparation/monitoring, project processing activities related to loans and technical assistance (TA) projects, and knowledge management. The incumbent will report to designated International Staff (IS) and senior National staff.

You will:

• Support portfolio management by developing and maintaining a database of key performance indicators and project administration issues and actions; preparing consolidated and analytical portfolio management reports; and ensuring that necessary actions are being taken by the concerned international and administrative staff without delay.
• Together with the Project Officer, analyze the team's transport sector portfolio performance, project administration workload, and provide guidance to other team members in close coordination with the project administration teams across the sector office.
• Contribute to the analysis and review of mission reports and aide memoires, progress reports, and other available project performance indexes on a regular basis and ensure quality, conducting special loan/TA review missions. Contribute to addressing project administration red flags for timely corrective actions. Assist the PAU head in preparing country portfolio review missions and tripartite portfolio review meetings.
• Monitor and ensure accuracy and consistency of data to ensure the quality of individual Project Performance Report, monitor, and analyze the team's projection and performance on contract awards/disbursement, project completion report/technical assistance completion report programs, and make recommendations to achieve targets, when necessary.
• Prepare portfolio analysis reports in Excel and presentation format for effective communication both internally and externally.
• Review loan, grant, and/or TA processing and administration documents as requested by IS and Director.
• Coordinate inputs and feedback to Transport Sector Office and Sector Group initiatives in project administration, reflecting the operational issues and experience from the team and executing agencies (EAs)/implementing agencies to ensure system improvement leads to more efficient portfolio outcomes.
• Ensure compliance with the checklist on the use of no objection procedure for loan, grants, guarantees, multitranche financing facility, policy-based lending, results-based lending, or any other newly introduced instrument's quality.
• Carry out monitoring and reporting to ensure compliance with the financial management aspect of the projects in close coordination with PFFM.
• Support project administration tasks for assigned loans and TAs and provide guidance on ADB's guidelines and policies.
• Participate in project inception, review, mid-term review, special loan administration missions, and project completion review missions, as requested by sector director/PAU head.
• Provide support to project processing staff in the preparation of project processing reports, Report and Recommendation of the President, and linked documents, as requested by sector director/PAU head.
• Coordinate the preparation of the annual portfolio management program (i.e., consolidate and prioritize required project supervision missions), assess resource implications, and monitor achievement of the program.
• Contribute to the preparation of knowledge management products for the team and knowledge sharing.
• Guide administrative staff.
• Perform other duties that may be assigned as reflected in the incumbent's workplan.

Qualifications

You will need:

• Bachelor's degree in finance, business administration, public administration, or related disciplines; preferably with advanced training.
• At least 5 years of hands-on experience in portfolio management, project administration, budget preparation/monitoring, and/or project processing activities related to loans and TA projects.
• Familiarity with good industry practices and guidelines within the area of expertise.
• Strong analytical, interpersonal, and cross-cultural skills.
• Sound understanding of ADB or similar multilateral development bank procedures and practices related to TA and loan/grant project processing and administration, including safeguards compliance.
• Excellent oral and written communication skills in English.
• Proficiency with computer-based applications.

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Housing and education allowance (if applicable)
• Expatriate benefits (for international staff)

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation, or disabilities. Women are highly encouraged to apply.

Department: Sectors Group

Division: Transport Sector Office

Staff Category: Technical Local - HQ

Job Posting: 10-Feb-2025, 5:51:00 AM

Closing Date (Period for Applying) - External