Commercial Admin Assistant

1 day ago

Angeles, Pampanga, Philippines Offsure Global Outsourcing INC. Full-time ₱201,000 - ₱312,000 Contract

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Job Title: Commercial Admin Assistant
Employment Type: Full-Time
Work Setup: Office-Based

Strong organizational skills with great attention to detail.
Ability to multitask and manage time effectively.
Excellent Work Ethic and Reliable
Great communication skills both written and verbal.
Confident and personable.
Proficiency with English, Microsoft Office Suite (Word,
Excel, PowerPoint, Outlook), Visio, Bluebeam, Teams, and
simPro.

Axis Site Designer, Procore, Aconex, and/or Payapps
Basic understanding of security system and constructions
industry concepts and terminology is a plus.
Familiarity with project management tools and software

Invoicing
- Progress Claims, Final Claims, Request for Claims
Meeting Minutes (when required):
- Creating meeting minutes templates for customers
Attend meetings (when required)
Checking drawings vs ITP to make sure they are accurate and updating the drawings and or ITP accordingly.
O&M Manuals:
- Collecting technical data sheets and operating procedures.
- Compiling O&M Manuals
- Meeting with Project Managers to get information from them.
- Making sure ITP's and Drawings are updated to As Built status and if not updating them.
Keeping track of O&M Manual comments:
- Making changes to the O&M Manual as per the comments and resubmitting via Procore
Chasing technicians for timesheets on Monday mornings and doing timesheets when required:
- Following up with the Project Managers on approvals for technician's timesheets
Raising recurring maintenance jobs
Convert ITP data & As-Builts into Maintenance checklist
Assisting Project Managers with Administration requirements as needed.Including but not limited to:
- Scheduling for project managers - Purchase orders - Contractor orders - Sample submission forms - Training documents for End users - Scheduling techs for Public Holidays, RDO's, Annual Leave etc.
Assisting Sales Team with Administration requirements as needed
Assisting STS Team with Administration requirements as needed
Assisting in creating how to guides based off of videos provided