Procurement & Logistics Specialist 16794
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About the role
This is a Procurement & Logistics Specialist role focused on vendor and distributor management, procurement and PO lifecycle, project tracking and shipments, inbox and communication management, and accounts payable. You will be the point of contact for vendor relationships, manage purchase requisitions and POs, track equipment across projects, secure efficient shipping and freight, and maintain clean vendor billing records in QuickBooks Online.
Key responsibilities
Own relationships with vendors and distributors — be the point of contact who keeps things moving
Maintain a clean, current vendor and distributor database: contacts, pricing, terms, account numbers, and rep info
Maintain and normalize vendor price lists — catch price changes, keep cost data accurate and version-controlled
Hold vendors accountable: make sure they confirm orders, hit their commitments, and deliver on time
Create purchase requisitions from project needs and convert approved requisitions into POs
Send RFQs, collect and compare quotes on price, lead time, and terms
Create and issue POs in ProcureDesk and manage the full PO lifecycle from requisition to close
Match vendor bills to POs (3-way match) and flag discrepancies before anything gets paid
Track equipment across every open project — what's ordered, shipped, landed, and outstanding
Secure the most efficient shipping and freight — compare carrier and freight options and costs
About you
2+ years in procurement, purchasing, or AP — ideally with a shipping/logistics or project-coordination component
Advanced Excel — lookups, pivot tables, and building clean tracking sheets from messy vendor data
Hands-on QuickBooks Online experience
Experience with ProcureDesk or a comparable procurement/PO platform (Coupa, Procurify, SAP Ariba), or the ability to ramp fast
Solid grasp of the procure-to-pay cycle, RFQ process, PO lifecycle, and 3-way matching
Relentless follow-through — you chase vendors and carriers until things are resolved
Ability to read a project timeline and work backward to when equipment has to be ordered
Strong organization — can keep a busy inbox, multiple open POs, and several project timelines straight at once
Excellent written and spoken English
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