Order Management Assistant

3 weeks ago

Makati City, National Capital Region, Philippines Different Technologies Pty Ltd. Full time

JOB OVERVIEW

As an Order Management Assistant, you will be a trusted advisor and expected to support multiple team members, proactively and effectively within the business. To be successful in this role, you will be expected to understand the business, and demonstrate a high level of business acumen and exceptional organizational skills, which will contribute to seamless day-to-day operations.

Responsibilities:

  • Order management – Multiple suppliers
  • Invoicing, and customer payment allocation
  • Inventory delivery time management
  • Logistics documentation
  • Management of garment production timelines, and delivery delays.
  • Supplier order management
  • Admin tasks:
    • Management and coordination of agendas for 1:1 and direct report meetings
    • Maintenance of the manager's calendars and email inbox/es
    • Writing error-free, eloquent emails and letters
    • Create and oversee the internal administration process and systems upkeep
    • Maintain confidentiality and use a high degree of discretion.
    • Full responsibility for the day-to-day operations of the executive management function
    • Oversee internal administration processes and system upkeep

Qualifications:

  • Bachelor's/College Degree in Business Administration, Management, or other related discipline is a plus, but not required.
  • At least 2-4 years of experience as an order management assistant or in a similar role.
  • Project management skills are advantageous.
  • Strong analytical and computer (primarily Outlook, Excel, and Teams) skills
  • Strong oral and written communication skills
  • Detail-oriented, always able to provide accurate and high-quality work.
  • Ability to manage multiple priorities while remaining focused on quality and delivery.
  • Good administrative and organizational ability.
  • Ability to learn quickly and think ahead.
  • High level of empathy and mindfulness
  • Provides systematic and dependable follow-up, as well as a high level of organization and preparedness.
  • Maintains workflow under pressure and in a fast-paced, high-profile work environment.
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