Senior Lead Buyer/Procurement

Job Type: Permanent (Full-time)
Work Arrangement: Fully Onsite; Office Location: MOA Complex, Pasay City
Work Schedule: Dayshift (Monday to Friday, 9AM to 6PM)

About the role

The Senior Lead Buyer is a critical role responsible for driving the efficient management and optimisation of the supply chain operations for their assigned technical teams. Reporting directly to the Global Shared Services Lead, this position serves as a strategic leader in ensuring adherence to established policies and procedures while also spearheading innovative improvements to enhance overall supply chain performance.

Key responsibilities

• Serve as a transformative change agent, spearheading the seamless implementation of new procedures and processes aligned with organisational SOPS.

• Effectively plan, distribute, and monitor workloads across the Lead Buyer teams to optimise productivity and resource utilisation.

• Lead the professional development of the Buyer, Senior Buyer, and Lead Buyer teams, providing comprehensive training on the company's purchasing platform, Office 365, and other tools and systems critical to operations.

• Assume full accountability for the coordination and cohesive performance of the Lead Buyer teams, fostering cross-collaboration and synergies.

• Conduct in-depth assessments of the training and development needs across the assigned pods, partnering with the Global Shared Services Lead to ensure all team members are equipped with the necessary skills and knowledge.

• Serve as the point of escalation for critical supply chain issues, leveraging deep expertise to swiftly address urgent needs.

• Drive the consistent implementation of departmental policies and procedures within the assigned pods, ensuring seamless alignment with organisational standards.

• Lead the annual performance review process for the pods, providing actionable feedback and tailored improvement plans to elevate individual and team capabilities.

• Demonstrate agility and leadership in managing any ad-hoc projects delegated by the Global Shared Services Lead, ensuring successful execution and delivery through proactive planning, resource allocation, and progress monitoring.

Management and optimization of purchasing activities

• Oversee and optimize the end-to-end procurement needs, including services, stores, and spares, for the assigned fleet of vessels, ensuring seamless operations.

• Spearhead the efficient and effective functioning of the assigned pods, driving excellence in administration and cross-team collaboration.

• Liaise closely with Category Leads to promptly address any vendor-related issues, including payment discrepancies and quality concerns, employing a proactive problem-solving approach.

• Facilitate open and transparent communication with Category teams, escalating vendor updates and concerns raised by Lead Buyers and Buyers to drive timely resolution.

• Support category teams in the maintenance of the company's vendor database with the latest information, ensuring data integrity and availability.

• Provide strategic input to the Global Shared Services Lead on streamlining and improving existing procurement and organisational processes, contributing to continuous improvement.

• Ensure the Buyers, Senior Buyers, and Lead Buyers fully understand and strictly adhere to the department’s Standard Operating Procedures and guidelines.

• Collaborate with Finance and Technical managers to prioritise the timely approval and clearance of invoices.

• Provide mentorship and support to Buyers and Lead Buyers in selecting approved vendors, coordinating quotations, and supply arrangements

• Proactively address any feedback received from Technical/Fleet Managers regarding improvement opportunities, employing a customer-centric approach to resolve issues.

Relationship (mostly Internal and or External) and Nature of Communication

• INTERNAL: Collaborate with Managers, Superintendents, Category Leads, Global Shared Services Lead and other stakeholders to facilitate timely, smooth, and accurate service. Communicate with respective direct and indirect reports service expectations with a focus on cost savings and efficiency

• EXTERNAL: Communicate with vendors as and when required to resolve issues related to procurement

About you

• Degree holder of any faculty with minimum 5+ years of team leadership experience in transactional procurement and supply chain operations within the maritime industry

• IVE or Diploma of any faculty with 7+ years relevant work experience in leading teams handling procureme