Executive Assistant

1 day ago

Makati City, National Capital Region, Philippines Ergo Contracts Philippines Inc. Full time

The Executive Assistant will be responsible for managing the President's office, acting as a liaison between the President and key executives, and ensuring the smooth operation of daily activities. The job requires the incumbent to be 100% on site.

Responsibilities:

  1. Act as the primary point of contact for the President, both internally and externally.
  2. Manage the President's calendar, scheduling meetings, appointments, and travel arrangements.
  3. Prepare and organize documents, reports, and presentations for the President.
  4. Coordinate and facilitate internal and external communications on behalf of the President.
  5. Conduct research and prepare briefing materials for the President's meetings and engagements.
  6. Attend meetings with the President, take minutes, and follow up on action items.
  7. Assist the President in managing and prioritizing incoming requests and correspondence.
  8. Maintain confidentiality and handle sensitive information with discretion.
  9. Handle special projects and assignments as directed by the President.

Behavioral Requirements:

  1. Exceptional professionalism and integrity in handling confidential and sensitive information.
  2. Strong interpersonal skills and the ability to build positive relationships with stakeholders.
  3. Excellent communication skills, both verbal and written, with the ability to effectively interact with individuals at all levels.
  4. Proactive and self-motivated, with the ability to anticipate needs and take initiative.
  5. Strong problem-solving skills and the ability to prioritize tasks in a fast-paced environment.
  6. Detail-oriented with a high degree of accuracy in work.

Educational and Knowledge Requirements:

  1. Bachelor's degree in Business Administration, Communications, or a related field is preferred.
  2. Proven experience as an Executive Assistant or similar role, preferably reporting directly to top-level executives.
  3. Proficiency in Google Suite and Microsoft applications.
  4. Familiarity with office management systems and procedures.
  5. Knowledge of business etiquette and protocol.
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