Operations Assistant

1 day ago

Manila, National Capital Region, Philippines United Nations Department of Management Strategy, Policy and Compliance (DMSPC) Full time
Job Description

The position will provide technical, operational, and analytical support to ERMR by collecting and consolidating information for analytical purposes; support in the processing and implementation of technical assistance; and coordinating matters relating to knowledge events and outputs. The incumbent will report to designated International Staff and National Staff.
Responsibilities:
Support in Asian Development Outlook (ADO)/Asia Bond Monitor (ABM) Preparation:
  • Provide logistical support in the production and dissemination of ADO and ABM, as necessary;
  • Provide support in the typesetting, graphic generation, and/or other tasks as may be assigned by the ADO/ABM teams.
Assist in Technical Assistance (TA) Administration:
  • Provide support in TA administration including engaging and monitoring of consultants; regular monitoring of TA budgets and contracts; arrange conferences and workshops; liaise with cooperating agencies and other ADB departments/offices; process TA study outputs for publication; and prepare draft TA completion reports as may be assigned by International Staff and National Staff.
Business Processes Modernization/Enhancement/Re-engineering:
  • Work with and propose improvements to IT systems used for travel, consultants hiring and claims, logistical requests), payment portals.
  • Assist colleagues/liaise with concerned departments on queries relating to applications of business processes and Staff Instructions on travel, consultants engagement, events, budget and payment portals.
  • Assist clients/colleagues in the use of systems (Consultant Management System, Concur, eOperations, TA Claims Partner, TA Request for Payment, etc.) and liaise/refer to ID support teams if needed.
Research Support:
  • Maintain/updates lists/matrices/tables of data/information related to ERMR research support and operations (forecast tables, K-Nexus, accomplishment reports).
  • Assist in drafting reports (TA Completion Reports, TA papers, and other papers).
  • Collect and compile relevant information and data related to the division's research outputs and knowledge products to produce routine and/or ad hoc reports/summaries as instructed.
Organizing and managing events (virtual, hybrid, and onsite):
  • Provide logistical support to ERMR-organized virtual, hybrid, and onsite events including preparation and coordination of event plan that contains tasks, timeline, status, and role assignments of team members; act as ERMR focal person in event coordination meetings with colleagues from ERCI front office, Corporate Services Department, Information Technology Department, Department of Communications and Knowledge Management, and others, as necessary; and provide day-of-event support and management of logistics activities as assigned in the event plan.
  • Provide support in ERMR-organized online and hybrid events as meeting/webinar host including post-event documentation, such as registration reports, attendance reports, audio and video recordings, survey forms and transcriptions (if applicable).
Others:
  • Assist the supervisors for their participation in various meetings, knowledge events, policy forums by coordinating the meeting schedules/appointments, preparing the summaries and review of the meetings, and providing timely reminders.
  • Coordinate various activities such as meeting arrangements of the division/department to ensure that the supervisors' instructions are passed onto the concerned staff and support the preparation of presentations and dissemination materials.
  • Perform other duties as may be assigned and reflected in the incumbent's workplan.
Qualifications:
Relevant Experience & Requirements:
  • Bachelor degree in Economics, business administration, social science, or related fields.
  • At least 5 years of relevant professional experience.
  • Advanced computer skills with sound knowledge of common word-processing, spreadsheets and graphics software used in multilateral organizations. Knowledge of Adobe Illustrator and InDesign an advantage.
  • Good coordination and interpersonal skills and ability to work collaboratively with teams as a constructive team member.
  • Ability to exercise judgment on matters of confidentiality and those requiring urgent attention especially in the supervisor's absence.
  • Good working knowledge of ADB's procedures, formats, and standards relevant in the performance of assigned work.
  • Experience working with different cultural/national background.
  • Excellent command of written and spoken English

  • Operations Assistant

    4 weeks ago

    Manila, National Capital Region, Philippines HR Primo Management Services Full time

    We are seeking a detail-oriented and proactive Operations Assistant who will support daily business activities and ensure smooth operations. The ideal candidate will handle administrative tasks, coordinate between departments, manage reports, and contribute to process improvements.Key responsibilities include:Monitor and audit store inventory and supplies,...

  • Mall Operations Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines ALTERATIONS PLUS Full time

    The Operations Mall Secretary provides administrative and operational support to ensure the smooth and efficient functioning of mall operations. This role handles daily documentation, coordinates with internal departments and tenants, manages communications, and supports compliance efforts aligned with mall policies and standards. Key...

  • Operations Assistant

    3 weeks ago

    Manila, National Capital Region, Philippines Healf Full time

    Build the Future of WellbeingDo Your Life's Best WorkIf modern wellbeing were redesigned from scratch, it wouldn't live in a GP's office or a cluttered supplement aisle. It would be digital-first, beautifully curated, and powered by data that actually helps you feel your best.That's what we're building at Healf—an ecommerce platform at the intersection of...

  • Loans / Operations Assistant

    3 weeks ago

    Manila, National Capital Region, Philippines China Bank PH Full time

    Be a valuable member of our Centralized Operations Group. As an Operations Assistant, you are primarily responsible for the efficient processing of documents, timely reconciliation of transactions, accurate generation and preparation of various reportorial requirements in compliance with different units of the Bank.Candidate must possess at least...

  • Manufacturing Operations Assistant

    6 days ago

    Manila, National Capital Region, Philippines beBeeManufacturing Full time

    We are seeking a skilled Manufacturing Operations Assistant to join our team. This is an exciting opportunity for individuals who enjoy working in a fast-paced environment and are passionate about ensuring the smooth operation of our manufacturing processes.The successful candidate will be responsible for supporting the production team in maintaining...

  • Senior Business Operations Assistant

    7 days ago

    Manila, National Capital Region, Philippines beBeeBusiness Full time

    High-Level Support SpecialistThis is a dynamic opportunity to support senior leadership and drive business growth through strategic administrative, financial, and project management initiatives. Our client is a forward-thinking organization dedicated to empowering professionals to make informed decisions.As a High-Level Support Specialist, you will provide...

  • Assistant Manager-Partner Operations-Operations

    4 days ago

    Manila, National Capital Region, Philippines EXL Full time

    OverviewAssistant Manager-Partner Operations-Operations role focusing on managing inbound calls for policy servicing and driving service excellence in an inbound contact centre across multiple brands and products.ResponsibilitiesManage a team handling inbound calls for policy servicing and updating client systems with changes required for multiple insurance...

  • Financial Operations Assistant

    7 days ago

    Manila, National Capital Region, Philippines beBeeFinance Full time

    Seeking a detail-oriented and results-driven assistant to support our financial operations. You will play a crucial role in ensuring accuracy, efficiency, and timely completion of tasks.The ideal candidate is highly organized, proactive, and possesses excellent communication skills. A Bachelor's degree in Accounting or Finance is preferred, with 1-2 years of...

  • Strategic Operations Assistant

    6 days ago

    Manila, National Capital Region, Philippines beBeeAdministrative Full time

    We are seeking a highly skilled professional to provide top-tier support to our team. This role demands exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.The ideal candidate is proactive, resourceful, and adept at navigating both strategic and day-to-day...

  • Strategic Operations Executive Assistant

    3 days ago

    Manila, National Capital Region, Philippines Move Your Business, Virtual Employment Agency Full time

    OverviewOn behalf of our client, a franchise consulting firm founded in 2017 that connects aspiring entrepreneurs with leading franchise brands, MOVE Your Business is seeking a highly skilled Strategic Operations Executive Assistant with expertise in business process optimization and a proven ability to leverage AI tools to streamline operations. This role...