Contract Management and Documentation Associate

MediCard Phils., Inc. is one of the country's leading HMO and the only HMO founded and run by Doctors. Since its inception, the concept of service-oriented total health care has been the molding ideal of MediCard. The competition is vast, and the benefits being offered by the competitors are tempting. However, MediCard has taken the lead in providing innovative and productive ideas that cut down the cost of health maintenance without compromising its quality.

MediCard now boasts of more than half a million members and over 54,000 accredited doctors in over 1,000 hospitals and clinics nationwide. It also operates 16 MediCard free-standing clinics that provide services at par with those offered by hospitals minus the confinement.

MediCard is currently looking for assertive, dynamic and energetic individuals to fill up the following vacancy:

Procurement Contract Management and Documentation Specialist

The Procurement Contract Management and Documentation Specialist reports to the Head of Procurement & Vendor Management and will be a frontliner in supporting key procurement operations and processes by providing contracts administration support, supplier onboarding/offboarding/master clean-up oversight, documentation assistance, support in audit and quality management of Procurement processes, and other administrative functions.

The role will be closely working with other Procurement team members to ensure that strategic sourcing and category management functions are complemented by administrative and operational support so that typical "blind spots" in Procurement's end-to-end processes are taken care of via proper documentation and oversight.

Primary Roles and Responsibilities:

1. Contract administration and management support:

• Assist sourcing managers/category buyers in contract finalization by liaising between and among contract owners/business unit requesters, suppliers, Finance, Legal and Procurement sourcing managers/category buyers on contract preparation, review/redlining, finalization and approval;
• Liaise with Legal on availability of most updated contract templates for use by business unit requesters, contract owners and sourcing managers/category buyers;
• Lead contract expiration monitoring by sending 30-60-90 day contract expiration notification to category buyers;
• Support Procurement strategic sourcing managers/category buyers in managing and executing contract change notices, renewals, and terminations as necessary;
• Manage Procurement contracts' repository including facilitating contracts upload and review processes, ensuring compliance with Company's audit and policy requirements;
• Lead user trainings on contracting guidelines and policies;
• Performing other contract-related duties as necessary.

Supplier master management:

• Serve as primary point of contact for supplier onboarding/offboarding/supplier master clean-up processes;
• Coordinate with both internal parties like Risks & Compliance and external stakeholders like suppliers to ensure quality supplier master data.

Documentation & reporting support:

• Perform Third Party Contractor (TPC) headcount report management by coordinating with relevant stakeholders;
• Ensure TPC data are regularly tracked, updated and made available to key Company stakeholders;
• Assist Procurement colleagues in documenting and updating processes in preparation for audit and compliance exercises;
• Support in reporting & analytics.

Other support:

• Support strategic sourcing managers/category buyers in developing catalogues and rate cards;
• Open PO coordination, consolidation and reporting;
• PR to PO processing for spot buy or tail spend suppliers;
• Perform monthly, quarterly or annual supplier performance business reviews;
• Serve as Procurement Helpdesk and Allocator.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

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